CTM: Project Coordinator

About Us:

CT Mechanical, a division of Comfort Temp Company, is a leading mechanical contracting firm founded in 2014 with a commitment to integrity and excellence. Specializing in mechanical, plumbing, and pipefitting systems, we serve clients throughout the Tampa Bay area from our Tampa office, as well as from offices in Gainesville, Jacksonville, and Orlando. Our team-driven company values professionalism, innovation, and community involvement, ensuring top-quality service for all projects.

Job Summary:

The Project Engineer works with our Tampa Project Management team to provide technical, procurement, and documentation support for mechanical projects from turnover through closeout. This role is ideal for early-career engineers and construction professionals who want hands-on experience in mechanical contracting and a clear path toward project management.

Key Responsibilities:Project Setup & Turnover: Collect project information from Estimators, review scope and estimate assumptions, and coordinate turnover meetings for mechanical projects in the Tampa area to ensure a smooth handoff.

Plans & Specifications Review: Review contract documents to identify scope, potential conflicts, and coordination issues, and flag concerns to Project Managers early.

Submittals Management: Build the submittal register from plans and specifications, request submittals from vendors and subcontractors, review them for technical compliance with project requirements, submit for approval, and distribute approved submittals.

RFIs: Identify design discrepancies or missing information, draft and track Requests for Information, and communicate responses to the field and affected subcontractors.

Material & Equipment Procurement: Obtain and log lead times for materials and equipment, track release and delivery dates, and coordinate with vendors to support the project schedule.

Purchase Orders & Subcontracts: Issue purchase orders and subcontracts, logging all details and change orders in QuickBooks Workforce.

Change Management: Assist Project Managers in reviewing scope changes, gathering pricing from vendors and subcontractors, preparing change order proposals, and tracking approvals.

Owner-Directed Purchases (ODP): Submit ODP requests, track approvals, and manage invoice submissions for owner payment.

Scheduling & Coordination: Keep subcontractors and field teams supplied with current schedules, and support coordination with other trades and the general contractor.

Field Support: Visit Tampa-area job sites as needed to verify progress, support field teams with technical questions, and document conditions.

Document Control: Maintain current plan revisions for internal records and affected subcontractors, and keep the project tracking log up to date on submittals, released materials, POs/subcontracts, signed documents, and approved change orders.

Insurance Compliance: Collect job-specific certificates of insurance for mechanical subcontractors on Tampa-area projects.

Closeout & O&M Manuals: Compile O&M manuals including vendor documents, start-up reports, field as-builts, test and balance reports, and warranties; support commissioning activities and schedule owner training as required.

Qualifications:Education: Bachelor's Degree in Mechanical Engineering, Construction Management, or a related field preferred.

Experience: 0 to 3 years of experience in project engineering, project coordination, or a related role within construction or mechanical contracting. Internship experience is a plus.

Technical Knowledge: Ability to read and interpret mechanical and plumbing drawings and specifications; understanding of HVAC, plumbing, and piping systems is a plus.

Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook); familiarity with Bluebeam, AutoCAD/Revit, or project management software is a plus.

Core Competencies: Strong analytical and problem-solving skills, excellent organization and multitasking, clear written and verbal communication, and a proactive, detail-oriented approach.

Company Culture:

At CT Mechanical, we emphasize integrity, teamwork, and a dedication to excellence. Our core values – "Do what you say, Do what it takes, Walk with purpose, Do the right thing" – inspire us to go above and beyond for our clients and each other. We offer a supportive environment that encourages professional growth, teamwork, and community involvement.