Data Administrative Assistant

The Data Entry Clerk is an entry-level role that supports the manufacturing team by accurately recording production, inventory, and transfer of information in company systems. Working under the guidance of Data Entry Operators and team leads, this position helps keep records organized, current, and audit ready. This is a great starting point for someone looking to build a career in cannabis operations.

KEY RESPONSIBILITIES

• Follows all company policies, SOPs, and state cannabis regulations.

• Enters production, inventory, and transfer of information from paper forms and spreadsheets into company systems with a high degree of accuracy.

• Double-checks entries against source documents and flags errors or missing information to a lead or supervisor.

• Prints and applies package tags and labels and helps prepare manifests under the direction of senior data entry staff.

• Scans, organizes, and files paperwork and electronic records so they are easy to locate during audits.

• Supports inventory and cycle counts by recording quantities and helping reconcile simple discrepancies.

• Keeps daily logs and trackers current and updates batch status as product moves through the facility.

• Pulls basic reports from internal systems when requested by the team.

• Partners with production, warehouse, and quality teams to collect missing paperwork or clarify information.

• Learns METRC and internal inventory systems through on-the-job training and applies best practices as skills grow.

• Maintains a clean, organized workstation and follows all security and confidentiality procedures.

Note: This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to modification to accommodate individuals with disabilities.

Technical SKILLS & ABILITIES

• Basic computer skills and comfort learning new software and databases.

• Working knowledge of Microsoft Office and Google Workspace (Excel, Word, Google Sheets, Google Docs).

• Typing speed of 40+ wpm with strong accuracy.

• Strong attention to detail and the ability to spot errors before they become problems.

• Good organizational and time management skills.

• Ability to follow written procedures and verbal instructions.

• Clear, professional, written, and verbal communication skills.

• Comfortable asking questions and escalating issues to a lead or supervisor.

• Ability to work in a fast-paced, team environment and meet daily deadlines.

• Ability to work overtime when required.

CORE COMPETENCIES

• Documentation & Data Integrity: Adheres to established procedures for data input and timeliness into designated systems/databases to ensure data accuracy and reliability.

• Communication: Practices clear, concise, and timely communication to foster clarity, alignment, & trust.

• Monitoring: Implements feedback and reflects on relevant data to effectively evaluate progress towards goals.

• Problem Solving: Identifies opportunities for sound problem solving to ensure the smooth flow of goods and services.

• Teamwork: Contributes to a culture of transparency and belonging that supports ownership towards shared goals.

• Customer Focus: Builds exceptional customer experiences based on personalization, reliable service, & relationship building to maintain long-term customer loyalty.

EDUCATION & EXPERIENCE

• High school diploma or GED required.

• Previous data entry, clerical, or administrative experience is a plus but not required.

• Experience in a warehouse, manufacturing, or cannabis environment is a plus.

• Familiarity with METRC or an inventory management system is a plus; training will be provided.

Requirements

• Must be at least 21 years of age.

• Ability to work on-site at the assigned manufacturing facility.

• Prolonged periods of standing, sitting at a desk, and/or working on a computer.

• Be able to stand, bend, kneel, squat, and twist for prolonged periods of time.

• Must be able to push, pull, move, and/or lift 40 lbs. to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet, with or without mechanical assistance.

• Must be able to access and navigate each department at the organization's facilities.

• Must be able to stand and sit for prolonged periods of time and to bend, kneel, squat, and twist.

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This role operates in a cannabis manufacturing setting where exposure to fine plant particles, such as dust from grinding or trimming, is common. The company provides all necessary personal protective equipment (PPE) to maintain safety and comfort while working in this environment.

Benefits

Are you interested in working for the world's largest cannabis market with a footprint that covers the entire breadth of the state of California? Are you someone who wants to be part of the growth of a fast-growing industry? At STIIIZY, our mission is clear: to provide the ultimate one-stop shop cannabis experience by offering exceptional customer service and diversified products. We strive to build long-term customer loyalty. We are building a consumer-centric organization that is focused on sharing the transformational potential of cannabis with the world.

Our STIIIZY product line is one of the best-selling cannabis brands in the market today and has claimed the title of the best-selling vape brand across all BDSA-tracked markets and best-selling brand overall in the California market! We are proudly rooted in California and growing nationwide, with plans to expand into new markets. Additionally, we’re building distribution networks to reach over 60 countries, fueling our continued global growth!

We recognize that our employees are at the center of our success, and we take pride in a corporate culture that emphasizes our core values: Influence, Inspire, Innovate, Win, & Grow!

Our employees come from a wide range of retail backgrounds, each bringing their own unique skills and talents to the table as we work together to continue our incredible growth. If you are interested in partaking in the journey of building a nationally recognized and leading brand, we want to hear from you!

benefits & Compensation

Additional details about the compensation and benefits of eligibility for this role will be provided during the hiring process. All employees are provided with competitive compensation and paid training. We offer a range of benefits packages based on employee eligibility, including:

• Paid Vacation Time, Paid Sick Leave, Paid Holidays, Parental Leave.

• Health, Dental, and Vision Insurance.

• Employee Assistance Program.

• 401k with generous employer match.

• Life Insurance.

• Employee discounts on products and services.

Applicants must be authorized to work in the U.S. STIIIZY is unable to sponsor or take over sponsorship of employment visas at this time.

We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Residency Requirement: This position requires the applicant to reside in the state where the role is based. Applicants who do not meet this requirement may not be eligible for consideration.