Data Entry Specialist

Job description:

Is responsible for inputting data and making changes to existing data figures in digital databases. The Data Entry Specialist will capture the data into relevant databases in a timely and accurate manner, identifying and correcting errors, and swiftly bring them to the attention of relevant parties where necessary.

Responsabilities:Operations, Data & Documentation

• Collect, enter, maintain, and validate customer, billing, compliance, and operational data across internal systems.

• Maintain organized digital and physical records to ensure accurate and efficient data retrieval. • Review data for errors, make corrections as needed, and verify outputs prior to distribution.

• Download and track production and operational reports; generate routine reports and store outputs in designated databases.

• Prepare and maintain documentation for internal teams, including contracts, amendments, proposals, permits, utility incentive filings, and project closeout materials.

Project, Client & Financial Coordination

• Support project setup by creating projects in internal systems once approvals are received.

• Track outstanding client paperwork, proposals, and follow-ups to support timely execution and invoicing.

• Maintain an up-to-date client database, including points of contact and invoicing details.

• Collect AP invoices received by team members, forward to the data team for cross-referencing, and provide summarized cost information to Finance leadership for client invoicing.

Timekeeping & Compliance Support

• Track overtime hours, sick time entries, and time-off records, ensuring approvals are confirmed and escalated as required.

• Support compliance reporting by maintaining accurate records and documentation aligned with internal requirements. Cross-Functional Collaboration

• Work closely with management to understand priorities and align data preparation, reporting, and execution accordingly.

• Coordinate with internal teams, clients, vendors, and stakeholders to ensure information accuracy and process continuity.

• Provide process documentation and detailed notes to the technology team to support automation of manual reporting, reconciliation, and data distribution tasks.

Scope & Authority

• This role supports execution, tracking, and escalation only.

• Financial approvals, payroll, billing releases, and payments remain with Finance leadership.

Skills and qualifications - Hard and soft skills: • Strong time management skills.

• Diligent with great attention to detail.

• Must be comfortable with multi-tasking.

• Positive, team-focused attitude with a willingness to pitch in to help where needed.

• Someone able to analyze software to give them information

• Must be proficient in MS Excel (pivot tables, handling large datasets).

Skills and qualifications:

• Some college experience (Associate/bachelor’s degree) in Mathematics, Business, Statistics, or other related field.

• Data entry, analytics, and formatting.

• Professional customer service skills/B2B

Requisitos

Estudios

Universidad / Carrera técnica

Idiomas

Inglés - Avanzado