Supply Chain & Deployment Coordinator

Position Overview

The Supply Chain & Deployment Coordinator makes sure every confirmed deployment has the right materials, in the right place, at the right time. The role sits in the Deployment team, owns purchasing end to end, and runs day-to-day warehouse stock control.

You plan from signed quotations and real project schedules, not speculative forecasts. Success means no missing parts on install day, no dead stock on the shelf, and no rushed premium-cost orders.

This is a hands-on role. You'll know what's on the shelf, where it is, what condition it's in, and which project it belongs to. You'll also weigh operational readiness against cash flow and working capital.

You'll work daily with Sales, Deployment, Finance and vendors across several markets. Airtable is our system of record for inventory, purchasing and projects.

Key Responsibilities

A. Inventory & Purchase Planning

• Review the sales and deployment pipeline to anticipate material needs early.
• Turn signed quotations, confirmed orders and install schedules into clear inventory, kitting and purchasing plans.
• Time purchases to actual project dates, so stock arrives when needed and not months ahead.
• Flag the cash flow impact of buying early, buying late, or holding excess stock.
• Track actual material use against plan, and raise gaps before they affect a project.

B. Warehouse Operations & Inventory Control

• Run daily stock control: receiving, inspection, putaway, storage, picking, packing and dispatch.
• Keep inventory records accurate across the warehouse, storage units and in-transit stock.
• Maintain a clear location and labelling system, so any item can be found fast and traced to its project or client.
• Plan regular cycle counts and full stock takes, investigate discrepancies, and fix the root cause.
• Prepare complete, checked kits before each deployment so field teams have everything on day one.
• Handle returns, damaged goods, and reusable or surplus stock coming back from sites.
• Set reorder points, minimum levels and buffer stock where they make sense.
• Monitor stock ageing and slow-moving items, and recommend practical ways to reduce dead stock and holding costs.
• Protect stock condition through FIFO, safe handling and proper storage of sensitive hardware.

C. Purchasing & Vendor Management

• Manage the full purchasing cycle within the company's approval workflow: quotation, PO, delivery and receipt.
• Source and compare vendor quotations on price, quality and lead time.
• Build strong vendor relationships across multiple markets, and negotiate terms where appropriate.
• Follow up on order status, delays and discrepancies, and escalate anything that threatens a deployment date.