Dutch-speaking Office Assistant
- Compensation
- Not disclosed
- Location
- Amsterdam, Amsterdam
- Work setup
- Onsite
- Seniority
- Not specified
- Employment
- Part time
- Experience
- Not specified
- Category
- Administration
- Posted
Must have
- A collaborative team player with strong interpersonal skills, a positive attitude, and the ability to build effective relationships at all levels, both internally and with external partners, supportin
- Previous experience in an office, administrative or operational role (e.g. office support, facilities, HR, finance or business administration), with an interest in learning operational best practices
- Excellent organisational, coordination and time management skills, able to manage own workload efficiently to meet deadlines and align tasks with departmental goals and policies.
- Strong attention to detail and accuracy in operational tasks and communications.
- Clear, effective written and verbal communication with a variety of internal and external parties, proactively keeping managers updated, and giving and receiving constructive feedback.
- Proactive and self-motivated, able to work independently on-site, take initiative and troubleshoot routine issues with confidence, knowing when to escalate to the BIO Manager.
- Interest in getting involved in projects such as an office move, with the ability to keep track of tasks, deadlines and suppliers.
- Comfortable using AI tools to support research, drafting and data organisation, refining prompts to improve results and applying sound judgement when checking outputs, with a commitment to continuous
- A genuine passion for working with people, a strong work ethic, and a willingness to go beyond the defined job description to support the success of the office.
- Excellent IT skills (Word, Excel, Outlook and PowerPoint).
- Written and spoken fluency in Dutch (C2 level).
- Proficiency in English (C1 level).
Full description
We are seeking a highly organised and proactive Office Assistant (internally known as Office Coordinator) to join our Business Infrastructure & Operations (BIO) team and look after the day-to-day running of our Amsterdam office. Initially based in a coworking space, as the BIO professional on-site, you will be the go-to person for a small, close-knit team, liaising with our coworking provider and suppliers, and providing hands-on administrative support. Working closely with the BIO Manager and our regional and central teams, you will help keep the workplace running smoothly. You will also have a key role in the planned move to a new office in the coming months, coordinating activities under the guidance of the BIO Manager.
This role is responsible for helping maintain an efficient and welcoming office environment, coordinating office services, liaising with vendors, and handling key operational tasks such as office supplies, workspace organisation, and event logistics. We are seeking a proactive and detail-oriented individual who enjoys working independently and problem-solving, embraces technology including AI tools to work smarter, and is eager to make a meaningful impact in a professional services environment. The ideal candidate is reliable, adaptable, and comfortable juggling multiple tasks in a growing office where no two days are the same.
This role requires to work fully onsite.
- Look after the day-to-day running of the Amsterdam office within our coworking space, acting as the first point of contact with the coworking provider for access, meeting rooms and maintenance issues, and ensuring staff have the supplies and resources they need to work effectively.
- Liaise with local suppliers and service providers (e.g. coworking provider, catering, couriers and event venues), requesting and comparing quotes, monitoring service quality and flagging issues to the BIO Manager where needed.
- Coordinate the on-the-ground logistics of the upcoming relocation of the Amsterdam office, with guidance and support from the BIO Manager, including tracking move timelines, liaising with suppliers (removals, furniture, IT set-up and building access), keeping staff informed and helping ensure a smooth transition.
- Organise staff events, including socials, offsites and Christmas celebrations, tailored to a smaller team, to foster team engagement, morale and a strong connection with the wider Aurora network.
- Support the BIO Manager with budget tracking for office operations, procurement and local activities, keeping accurate records of spend and processing invoices.
- Help staff follow operational policies and procedures, guiding them on expense management, travel bookings and meeting room usage in line with guidance from central teams.
- Act as the local point of contact for office-related queries, working with teams such as People & Culture, Finance and IT to support office needs, including onboarding logistics for new joiners.