EMEAI Senior Payroll Specialist II

This position is responsible for all the multi-country payroll activities in the company, ensuring all data is timely and accurately provided to the outsourced vendor. Demonstrate a strong knowledge of EMEAI payroll practices and processes. Processing of the payroll data in accordance with the prescribed timetables.The Company’s EMEAI Senior Payroll Specialist objectives are to ensure the Vendor makes accurate and timely payments to all employees, makes payroll deductions for taxes, statutory payments, benefits, and other items to respective parties. In addition, this individual will be responsible for performing a standard set of internal controls over EMEAI region payroll processes to ensure the accuracy and completeness of financial data related to the payroll function, the protection of Company assets, and the privacy of employee data. Furthermore, this position is also responsible for making certain the Company is in compliance with all current and future payroll laws and regulations for each Country within the region. The EMEAI Senior Payroll Specialist should also demonstrate some payroll transition/implementation skills and knowledge/experience to support the EMEAI Payroll Sub-Regional Manager, Director Time-To-Pay EMEAI, EMEAI and the Project team deliver a successful, Payroll and Time and attendance transition/implementation projects.

• Perform the day to day payroll processing activities.

• Responsible for sending payroll related data to the local payroll bureaus for payroll processing, adhering to the payroll calendar deadlines.

• Ensure the vendors make accurate and timely preparation of earnings statements and payment of wages for the employees in the countries assigned.

• To ensure that Employees Net Pay payments are made on time.

• Perform peer review and back-up EMEAI Payroll team members

• Follow payroll-related compliance and controls.

• Resolve level payroll problems and investigate any discrepancy.

• Act as first point of escalation for general payroll related questions and be responsible for operation issue resolution or escalation for EMEAI Payroll Department.

• Respond to all internal and external inquiries on payroll related issues, social insurance, and taxation.

• Ensuring timely responses for all payroll queries and where required following up with vendors or escalating to EMEAI Payroll Sub-Regional Manager.

• Identify and present solutions for continuous process improvement and take training, workshops and knowledge sessions quarterly, at a minimum.

• Build and foster “customer” relationships with key business partners, both internal and external.

• Responsible for payroll audits, internal and external agencies in collaboration with correct stakeholder

• Responsible to bring to the immediate attention of the EMEAI Payroll Sub-Regional Manager any identified payroll or compliance issues

• Identify and execute payroll process improvements

• Document and maintain payroll procedures manual

• Able to partner, collaborate and support all key stakeholders, customer, local and Global Payroll Team.

• Performs routine and non-routine data retrieval, research, analysis, and reporting from payroll record as requested.

• Preparation and submission of year end reporting and any other Pay As You Earn and Benefit In Kind (BIK) requirements.

• Support or lead Tax/Social Security compliance investigation, Internal and External Audit on specific issues as and when they arise.

• Support Internal Finance Team on specific General Ledger/Payroll Journal questions as and when they arise.

• Provide support to EMEAI Payroll Sub-Regional Manager, Regional Senior Payroll Manager, EMEAI and Global Project Team regarding projects and business initiative.

• Bachelor’s degree in Finance, Accounting, Business Administration, HR, or equivalent relevant experience.
• 3+ years of multi-country payroll experience, with strong knowledge of Polish payroll processes and employment legislation.
• Fluent Polish, English and German, both written and spoken.
• Good understanding of payroll legislation, taxes, social security, benefits, and time & attendance processes.
• Experience with payroll transitions, implementations, or process improvements.
• Strong analytical, problem-solving and communication skills, with excellent attention to detail.
• Collaborative, customer-focused approach and ability to manage changing priorities.
• Good working knowledge of Microsoft Office.
• Payroll certification, German payroll knowledge, or project/system implementation experience would be an advantage.
• Willingness to travel approximately 10–20% of the time.

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