Executive Administrative Assistant
- Compensation
- Not disclosed
- Location
- Bloomington, MN
- Work setup
- Not specified
- Seniority
- Not specified
- Employment
- Not specified
- Experience
- 5+ years
- Category
- Administration
- Posted
Must have
- History of experience and proven results including: High school diploma or equivalent plus formal training for an executive administrative role and 5+ years of executive level administrative support e
- Experience in meeting planning including scheduling and coordination.
- Demonstrated high attention to detail.
- Demonstrated integrity and ethical standards.
- Developed skills (written, oral, and listening) to effectively communicate with diverse audiences.
- Ability to efficiently manage multiple projects and priorities simultaneously under time constraints.
- Excellent interpersonal skills with the demonstrated ability to build successful and lasting relationships.
- Availability during non-traditional work hours; occasional calls and coordination needed during evening and weekend hours.
Full description
We build trust among our communities and our people by cultivating the right team for every job. We are committed to fostering a creative and collaborative culture with a focus on career growth and balance in the workplace.
AP has diligently built a strong foundation of expertise, experience and exceptional results. We continually invest in our talented team by providing the latest tools, technologies and training necessary to stay ahead of the curve. We set our employees up for long-term success through mentorship opportunities and professional growth and advancement for every person in every role.
We recognize the contributions of our team members with unique experiences and capabilities and strive to establish a work environment that maximizes our collective potential. Going beyond the build for our employees lays a strong foundation for success across AP. We commit to a balanced, value-centered work environment for meaningful projects, careers and talent.
Job Description:Job Description:
Adolfson & Peterson Construction, one of the nation’s top contractors, is recruiting for an experienced Executive Administrative Assistant to provide confidential, high level administrative support to Regional President and Regional Leaders by arranging travel, scheduling meetings, preparing communications, and reports, and performing executive – level administrative functions.
Responsibilities:
- Take personal responsibility for working safely within an Incident and Injury Free (IIF) culture.
- Be a champion to support IIF efforts for working safely and building a culture of care and concern for each team member in the workplace.
- Consistently communicate and reinforce the tenets of an IIF workplace.
- Ensure adherence to processes and procedures that support an IIF culture.
- Provide high-level executive administrative support to the Regional President and Regional Leadership Team.
- Proactively manage calendars, including awareness and resolution of conflicting priorities. Partner with Regional Leadership Team to align project prioritization.
- Create and develop PowerPoint presentations and draft and format reports in Excel.
- Complete Regional President and Regional Leadership Team expense reports.
- Establish and maintain filing systems; retrieve data and respond to requests for information.
- Act as the initial point of contact for communications. Read, research as necessary and route correspondence; draft letters and comments; collect and analyze information; draft communications.
- Coordinate activities of the Regional Leadership Team where appropriate to maximize efficiency and time management.
- Plan, organize, and coordinate complex special events, meetings, travel, activities, and mailings for the Regional Leadership Team.