Executive Assistant and Office Operations Lead - Key Accounts (Remote)

This is a position within Haldren and not with one of its clients.

This fully remote role supports high-tempo search delivery by coordinating stakeholders, protecting candidate experience, and keeping workflows predictable across multiple concurrent assignments within South Africa.

Key Responsibilities

• Coordinate candidate and client interviews with discretion and precision

• Prepare agendas, briefing packs, and follow-up notes with clear action tracking

• Maintain meeting cadence and ensure decisions and next steps are documented

• Maintain confidential records, contracts, and correspondence in shared systems

• Manage complex calendars, meeting logistics, and travel coordination (as needed)

• Own inbox triage and stakeholder communication to protect executive focus time

Requirements

• 5+ years supporting senior leaders, ideally in consulting, professional services, or recruitment

• Advanced calendar management and executive-level coordination capability

• Proficiency with office productivity tools and executive document formatting standards

• Strong written and verbal communication skills in a professional services environment

• High attention to detail, with consistent follow-through on deadlines and stakeholder expectations

• Comfort working with confidential information and applying sound judgement

• Ability to work effectively in a remote environment with disciplined time management

Benefits

• Salary range: 460,000 - 600,000

• Remote work arrangement (South Africa)

• Opportunities for professional growth

• Flat management structure with direct access to decision-makers.

• Open communication environment.

• Full medical coverage.

Haldren is a recruitment agency that provides services to clients ranging from startups and non profits to multinational corporations. Haldren emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes.

To learn more about the firm and about our candidate services - please visit
US Recruitment Agency, Executive Search & Talent Solutions

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