Executive Assistant

In this position, the Executive Assistant will support BarkleyOKRP's C-Level Executives. This person will be the supportive force that empowers our partners and their executive in a timely and professional manner and should be well organized, have great time management skills, and be able to act without guidance. The ideal candidate is both approachable & respectful, comfortable with new technology, virtual meeting platforms, and scheduling systems, and can maintain a realistic balance among multiple priorities. This person should also be able to identify and address the needs of C-Level Executives and perform administrative tasks to ensure the workflow runs smoothly.

Responsibilities

• Assist the C-Level Executive(s) with daily administrative duties and complete a broad variety of administrative tasks.

• Coordinate fast-paced, complicated scheduling and extensive calendar management, as well as administration of content and flow of information to C-Level Executives.

• Work closely and effectively with C-Level Executive(s) to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.

• Coordinate and book travel arrangements—air, transportation, and accommodation—as well as a place on the calendar, and communicate those arrangements with a high level of detail and follow-through.

• Demonstrate the ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.

• Plan, coordinate, organize, and help at various company/department meetings, events, and celebrations as needed.

• Have the ability to create and edit presentations and materials.

• Be easily accessible for after-hours travel, scheduling, and other needs.

• Pick up deliveries and run errands as needed for both business and personal purposes.

• Prepare, complete, and reconcile expense and mileage reports in a timely manner.

• Complete timesheets, both billable and non-billable.

• Manage emails in the Executive's inbox and respond on behalf of the Executive (multiple emails).

• Act as the point of contact among executives, partners, and other external partners.

• Manage information flow in a timely and accurate manner.

• Must have strong writing and review skills, and demonstrate ability in using Google Applications.

• Format information for internal and external communication.

• Prepare agendas and take minutes during meetings.

• Organize and maintain a digital filing system.

• Appropriately relay important information promptly and clearly, maintaining confidentiality as needed.