Executive Assistant (CEO/CFO Office)

We are seeking a highly organized, proactive, and professional Executive Assistant / Office Manager to support our senior leadership team, including the CEO and CFO. This role requires an individual who can efficiently manage executive schedules, coordinate high-level meetings, oversee administrative operations, and ensure the smooth functioning of the management office.

The ideal candidate will have at least 5 years of experience as an Executive Assistant or Office Manager, with previous experience in a real estate development company strongly preferred. The successful candidate must demonstrate exceptional organizational skills, discretion when handling confidential information, and the ability to work in a fast-paced, high-performance environment.

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Key Responsibilities

• Provide comprehensive executive support to the CEO and CFO.
• Manage complex calendars, appointments, and meeting schedules.
• Coordinate domestic and international travel arrangements, including visas, flights, accommodations, and itineraries.
• Prepare meeting agendas, presentations, reports, and executive correspondence.
• Record meeting minutes and follow up on action items to ensure timely completion.
• Act as the primary point of contact between executives and internal/external stakeholders.
• Manage confidential documents and sensitive business information with the highest level of discretion.
• Coordinate board meetings, investor meetings, and executive presentations.
• Oversee the day-to-day operations of the executive office, ensuring smooth administrative processes.
• Organize company events, executive meetings, and business functions.
• Liaise with various departments to ensure projects and executive requests are completed on time.
• Monitor office supplies, vendor relationships, and administrative budgets where applicable.
• Assist with special projects and strategic initiatives as assigned by management.

Requirements

• Bachelor's degree in Business Administration or a related field is preferred.
• Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or Office Manager.
• Previous experience within a real estate development, construction, or property development company is highly preferred.
• Experience supporting C-level executives (CEO, CFO, Chairman, or Managing Director).
• Excellent written and verbal communication skills in English.
• Strong organizational and multitasking abilities.
• High level of professionalism, confidentiality, and attention to detail.
• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).