Executive Assistant/Chief of Staff

Key Responsibilities

• Manage Founder's calendar, priorities, and meeting preparation

• Track action items from leadership and client meetings; follow up across departments until closed

• Prepare briefing notes, decks, and summaries for Founder-level reviews and external meetings

• Triage what genuinely needs Founder attention vs. what can be routed to the right department head

• Coordinate travel, logistics, and external stakeholder scheduling

Must-Have Skills / Screening Criteria

• Excellent written and verbal communication

• High discretion — will regularly handle confidential client and business information

• Strong command of MS Office / Google Workspace; comfortable building a clean deck under time pressure

• Able to synthesise a meeting into clear action items without hand-holding

Good to Have

• Prior exposure to a marketing/creative agency environment

• Experience supporting a founder through a scaling phase