Executive Assistant – Corporate Finance

Black Pearl Consult is looking for an experienced <b>Executive Assistant - Corporate Finance</b> to provide high-level administrative and operational support to a corporate finance department in Abu Dhabi, UAE.

This opportunity is suited to a highly organized, detail-oriented professional with substantial administrative experience, preferably within the financial services or investment industry. The successful candidate will play an important role in supporting senior stakeholders, coordinating executive activities, preparing presentations and reports, and ensuring the smooth day-to-day functioning of departmental operations.

The ideal candidate will bring exceptional organizational skills, strong written and verbal communication abilities, and the discretion required to handle confidential business information. They should be comfortable managing competing priorities, coordinating meetings and travel arrangements, maintaining accurate records, and supporting senior professionals in a fast-paced corporate environment.

This role requires a high level of professionalism, initiative, and attention to detail, together with the ability to anticipate administrative needs and deliver reliable support to the wider team.

Key Responsibilities

Executive and Administrative Support

Provide comprehensive administrative and operational support to the Corporate Finance Department, helping ensure the efficient coordination of daily activities and departmental priorities.

Manage calendars, schedule appointments, coordinate meetings, and organize conference calls to support senior stakeholders and departmental workflows.

Coordinate business travel arrangements, including relevant logistics, itineraries, and scheduling requirements.

Manage departmental correspondence and ensure that communications are handled professionally, accurately, and in a timely manner.

Support the organization of internal meetings, external engagements, and special events, ensuring all arrangements are completed efficiently.

Presentation and Reporting Support

Assist in preparing Investment Committee (IC) presentations, departmental reports, and other business documentation required by senior stakeholders.

Organize, compile, and maintain information required for presentations, reports, and departmental projects.

Support information-gathering assignments and specialized administrative projects, ensuring that relevant information is accurate, organized, and readily accessible.

Review documents and presentation materials for completeness, consistency, and attention to detail before circulation.

Records and Database Management

Maintain accurate departmental records, databases, and administrative documentation.

Perform specialized record-keeping activities and information-management tasks in accordance with departmental requirements.

Organize and maintain documentation to support efficient information retrieval and administrative continuity.

Ensure that records and databases remain current, structured, and appropriately managed.

Confidentiality and Professional Conduct

Handle sensitive business information and confidential documentation with the highest levels of discretion and professionalism.

Exercise sound judgment when managing correspondence, scheduling meetings, and interacting with internal and external stakeholders.

Represent the department professionally in all communications and interactions.

Maintain a positive, courteous, and service-oriented approach when supporting senior stakeholders and colleagues.

Departmental Coordination

Coordinate administrative activities with relevant internal stakeholders to facilitate the smooth execution of departmental priorities.

Monitor schedules, deadlines, and administrative requirements to help ensure that activities are completed within expected timeframes.

Provide dependable day-to-daySkills

Education: A bachelor's degree or diploma in Business Administration, Law, or a related discipline.

Professional Experience: At least 10 years of administrative experience, preferably within financial services, investment management, corporate finance, or a similar professional environment.

Technical Skills: Proficiency in Microsoft Office applications, particularly Excel, PowerPoint, and Word, along with experience using presentation tools and managing databases and records.

Communication Skills: Excellent written and verbal communication skills in English. Arabic language skills would be an advantage.

Organizational Ability: Strong organizational skills, exceptional attention to detail, and the ability to manage multiple tasks and competing priorities effectively.

Professionalism: A high degree of discretion, confidentiality, courtesy, patience, and professionalism when working with senior stakeholders.

Reporting and Documentation: Demonstrated ability to maintain accurate records, manage databases, compile reports, and prepare professional business documentation.

Adaptability: The ability to work effectively in a fast-paced corporate environment while maintaining accuracy and quality under pressure.