Austin Industrial
Executive Assistant (Dallas, TX) - Austin Industries
- Compensation
- Not disclosed
- Location
- Dallas, Texas, United States
- Work setup
- Onsite
- Seniority
- Not specified
- Employment
- Not specified
- Experience
- Not specified
- Category
- Administration
- Posted
Skills
Must have
- Seeking at least five years’ comparable executive support experience
- Strong background in document control, spreadsheet creation, data visualization, desktop publishing, and presentation development.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional written and verbal communication skills, including grammar, spelling, and phone etiquette.
- Highly organized, efficient, and resourceful with strong attention to detail.
- Professional, upbeat, energetic, takes initiative, dependable, and takes pride in work
- High school diploma or equivalent; associate’s or bachelor’s degree preferred
- Proven experience in administrative support, including scheduling, document management, and general office operations.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with strong typing and data entry skills
- Excellent verbal and written communication, including drafting, proofreading, and editing professional correspondence
- Highly organized with the ability to manage multiple tasks, prioritize workload, and meet deadlines
- Dependable, punctual, and takes initiative, with a professional and customer service-oriented demeanor
- This position reports 100% onsite to the corporate office located in Uptown Dallas
- Flexible schedule to accommodate early or late start/end times
- Ability to work overtime as needed
- Occasional local DFW travel as needed
- Applicants must be legally authorized to work for ANY employer in the United States. Austin Industries is unable to sponsor or take over sponsorship of an employment visa for this position.
Full description
Austin Industries is one of the nation’s largest, most diversified U.S.-based construction companies. With more than 8,000 employee-owners, Austin Industries provides nearly every type of civil, commercial and industrial construction services through the expertise of our operating companies: Austin Bridge & Road, Austin Commercial and Austin Industrial.
Austin Industries has an outstanding opportunity for an Executive Assistant to the CEO at our corporate headquarters in Dallas, Texas. The Executive Assistant to the CEO provides high-level support, fosters positive relationships with employee-owners, clients, and suppliers. This role also assists senior management departments.
Responsibilities:Executive Support:
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- Provide high-level administrative support to the CEO as well as other senior leaders of the company.
- Support the CEO with logistics and preparation for high-level meetings (e.g., Board of Directors, Leadership Retreats, Key Managers), including compiling materials, coordinating venues, assisting with technology, and adjusting schedule as needed.
- Interface with key personnel throughout the company to maintain a congenial working relationship with employee-owners, outside clients, and suppliers.
- Open offices, prepare workstations, and review communications (emails, calls, calendars) daily to flag urgent items.
- Maintain executive calendar, schedule appointments for luncheons, meetings, etc. and screen all proposed meetings.
- Coordinate arrangements for company meetings including obtaining meeting space, notifying attendees, scheduling catering, etc.
- Conduct research to keep senior leaders of the company up to date on items pertinent to Austin Industries
- Screen visitors and callers to avoid unnecessary burdens on the CEO’s time
- Handle travel arrangements for the CEO. Contact travel agency, schedule flights, hotels and car rentals. Provide detailed itinerary for reference.
- Schedule the conference room for management courses; follow up to assure participant's attendance at scheduled seminars.
- Communicate regularly with executives, CFO admin, and Key Managers for PTO and Out of Office notification/planning if necessary.
- Serve as a contact/resource to provide information pertaining to various special events and employee-owner-related functions.
- Assist in the preparation of special projects, projects include power point presentations, departmental budgets, manuals, or classroom materials
Office & Operations:
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