Executive Assistant
- Compensation
- Not disclosed
- Location
- Baghdad, Baghdad Governorate, Iraq
- Work setup
- Not specified
- Seniority
- Not specified
- Employment
- Not specified
- Experience
- 3+ years
- Category
- Administration
- Posted
Must have
- 1. Executive Support:
- · Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- · Act as the primary point of contact between the CEO and internal/external stakeholders.
- · Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.
- 2. Communication and Liaison:
- · Handle confidential and sensitive information with discretion.
- · Facilitate communication between the CEO and senior management, board members, and external partners.
- · Draft and proofread emails, reports, and other documents in both English and Arabic.
- 3. Meeting and Presentation Management:
- · Organize and prepare materials for executive meetings, including agendas, presentations, and minutes.
- · Design and create high-quality PowerPoint presentations for internal and external use.
- · Ensure all presentation materials are visually appealing, accurate, and aligned with the bank’s branding guidelines.
- 4. Office Management:
- · Maintain an organized filing system for executive documents and records.
- · Coordinate office operations and ensure the executive office runs efficiently.
- · Manage and prioritize incoming requests and inquiries to the CEO’s office.
- 5. Project Coordination:
- · Assist in the planning and execution of special projects and initiatives as directed by the CEO.
- · Track project progress and ensure deadlines are met.
- · Collaborate with other departments to gather information and prepare reports.
- 6. Event Coordination:
- - Plan and coordinate executive events, conferences, and board meetings.
- - Handle logistics, including venue booking, catering, and guest management.
- 1. Education: Bachelor’s degree in business administration, Communications, or a related field.
- 2. Experience:
- · Minimum of 3 years of experience as an Executive Assistant or in a similar role, preferably within the banking or financial services sector.
- · Proven experience in managing executive-level calendars, travel, and communications.
- 3. Technical Skills:
- · Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- · Strong expertise in creating professional PowerPoint presentations and visual materials.
Full description
We are seeking a highly skilled, organized, and proactive Executive Assistant to support the CEO of a leading banking institution. The ideal candidate will be fluent in both English and Arabic, possess exceptional organizational skills, and have a strong command of office applications, particularly in creating professional PowerPoint presentations. This role requires a detail-oriented individual who can manage multiple priorities, maintain confidentiality, and ensure seamless communication and coordination within the executive office.
Requirements
- Executive Support:
· Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements.
· Act as the primary point of contact between the CEO and internal/external stakeholders.
· Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.
- Communication and Liaison:
· Handle confidential and sensitive information with discretion.
· Facilitate communication between the CEO and senior management, board members, and external partners.
· Draft and proofread emails, reports, and other documents in both English and Arabic.
- Meeting and Presentation Management:
· Organize and prepare materials for executive meetings, including agendas, presentations, and minutes.
· Design and create high-quality PowerPoint presentations for internal and external use.
· Ensure all presentation materials are visually appealing, accurate, and aligned with the bank’s branding guidelines.
- Office Management:
· Maintain an organized filing system for executive documents and records.
· Coordinate office operations and ensure the executive office runs efficiently.
· Manage and prioritize incoming requests and inquiries to the CEO’s office.
- Project Coordination:
· Assist in the planning and execution of special projects and initiatives as directed by the CEO.
· Track project progress and ensure deadlines are met.
· Collaborate with other departments to gather information and prepare reports.
- Event Coordination:
- Plan and coordinate executive events, conferences, and board meetings.
- Handle logistics, including venue booking, catering, and guest management.
Qualifications and Skills:
- Education: Bachelor’s degree in business administration, Communications, or a related field.