Executive Assistant
- Compensation
- Not disclosed
- Location
- Santa Monica, CA
- Work setup
- Not specified
- Seniority
- Not specified
- Employment
- Not specified
- Experience
- 5+ years
- Category
- Administration
- Posted
Must have
- Minimum 5+ years of experience supporting senior executives, with demonstrated success supporting multiple C-level leaders simultaneously in a complex, fast-paced environment.
- Strong project management capabilities, with the ability to drive initiatives forward, track deliverables, and ensure timely execution
- Exceptional attention to detail and accuracy, with a commitment to producing high-quality work
- Outstanding organizational and time-management skills, with the ability to anticipate needs and proactively solve problems
- Excellent verbal and written communication skills, with confidence interacting with senior leaders, Board members, and external stakeholders
- Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and Google Workspace; experience with Asana or similar project management tools preferred
- Flexibility and willingness to support occasional evening and weekend needs, as business priorities require
- Demonstrated ability to remain composed under pressure and adapt quickly in a dynamic, public-company environment
- REQUIRED: Must be able to work out of FIGS Santa Monica office
Full description
FIGS is seeking an experienced, LA-based Executive Assistant to assist multiple members of our Executive Team. In this role, you will support FIGS’ executives with a variety of tasks. The ideal candidate is an extremely organized individual who loves helping others and thrives in a fast-paced environment. The Executive Assistant must be creative, nimble, solutions-oriented, and enjoy working within a high-growth, entrepreneurial environment that is mission-driven, results-driven, and community-oriented. The ideal individual will be a proactive thinker and have the ability to exercise good judgment, with strong written and verbal communication, administrative, planning, and organizational skills, and the ability to maintain a realistic balance among multiple competing priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion. The ideal candidate will also thrive when operating under pressure and will be able to handle a wide variety of confidential matters with discretion.
What you’ll do:
- Proactively manage Executives’ complex and ever-evolving calendars, seamlessly coordinating meetings, appointments, and domestic and international travel to optimize time and priorities.
- Serve as a strategic gatekeeper for email, phone, Zoom and in-person communications, ensuring professional, timely, and thoughtful handoffs and follow-through.
- Prepare, format, and refine internal and external communications, including memos, correspondence, presentations, and reports, with a high level of accuracy and attention to detail.
- Coordinate and execute all logistics for on-site meetings and events, including room setup, catering, preparation of digital and hard-copy materials, and pre-meeting technology testing to ensure a flawless experience.
- Attend meetings as needed to capture detailed notes, track action items, and drive follow-up on key decisions and deliverables.
- Prepare reports, expense documentation, and other materials to support Executive decision-making and operational needs.
- Provide support to members of the Executive’s team, including coordination of larger team meetings, travel arrangements, and related logistics.
- Partner with Facilities to support office operations and ensure a well-organized, efficient workplace environment.
- Lead and execute special projects on behalf of Executives, managing timelines, stakeholders, and deliverables with discretion and accountability.
- Manage budget tracking, expense reporting, and vendor relationships as needed.
- Collaborate cross-functionally, including partnering with HR to plan and coordinate company-wide initiatives, events, and employee engagement activities.