Executive Assistant
- Compensation
- Not disclosed
- Location
- USA - CA - Remote
- Work setup
- Remote
- Seniority
- Not specified
- Employment
- Full time
- Experience
- 3+ years
- Category
- Administration
- Posted
Skills
Must have
- Must be located in the Bay area
- 10+ years of experience as an Executive Assistant, including 3-5 years of experience directly supporting a CEO, ideally within a fast-paced, global organization.
- Demonstrated ability to operate as a trusted partner to a CEO, with exceptional judgment, discretion, anticipation, and the ability to understand and prioritize business needs.
- Expert-level experience managing highly complex executive calendars, including multiple time zones, shifting priorities, and high-volume internal and external engagements.
- Extensive experience coordinating complex domestic and international travel, including last-minute changes, visas, detailed itineraries, and executive-level logistics.
- Strong experience managing executive expenses with exceptional accuracy, organization, and attention to detail.
- Exceptional written and verbal communication skills, with the ability to confidently interact with senior executives, Board members, customers, partners, and teammates at all levels.
- Exceptional follow-through, organization, prioritization, and attention to detail, with a strong sense of urgency and the ability to remain composed when priorities shift.
- Highly professional and polished, with demonstrated experience handling confidential and sensitive information with discretion.
- Leverages AI and emerging technology to enhance day-to-day effectiveness, streamline administrative workflows, improve meeting preparation and follow-up, organize information, draft communications, an
Nice to have
- Experience supporting a CEO within a SaaS, technology, or private equity-backed organization.
Full description
We’re building the AI-driven future of customer success, from retention to growth!
We’re building the AI-driven future of customer success, from retention to growth! Gainsight is the AI-powered retention engine behind the world’s most customer-centric companies. The Gainsight CustomerOS platform orchestrates the customer journey from onboarding to outcomes to advocacy. More than 2,000 companies trust Gainsight’s applications and AI agents to drive learning, adoption, community connection, and success for their customers. To explore how our suite of solutions is shaping the future of customer success, check out the link.
About This Role:
We're looking for a full-time Executive Assistant in the San Francisco Bay area to join our Executive Assistant team. You'll report to the Senior Manager, Talent Development.
In this role, you’ll play a key role in maximizing the effectiveness and impact of Gainsight’s CEO by ensuring seamless day-to-day operations, proactively managing priorities, and serving as a trusted partner. You’ll anticipate needs, navigate competing priorities, and create the structure that allows the CEO to remain focused on Gainsight’s highest-impact business initiatives. This is a great opportunity for someone who thrives in a fast-paced, global, and constantly evolving environment and enjoys working cross-functionally. The ideal candidate brings exceptional skills in executive partnership, complex calendar and travel management, prioritization, and operational execution. This role is remote with the expectation that you will be on-site at our San Francisco location whenever the CEO is present. However, there is flexibility to work from home when they are traveling or out of the office.
What You'll Do:
- Manage the CEO's time and priorities, keeping the calendar aligned to the highest-value business priorities and proactively resolving conflicts.
- Own seamless operational execution — travel, expenses, meetings, logistics, and follow-ups completed accurately, proactively, and on time.
- Keep the CEO prepared and supported, ensuring the right context, materials, and information are in hand ahead of key meetings and decisions.
- Build strong, trusted relationships across the Executive Leadership Team, Board, customers, partners, and key internal stakeholders.
- Continuously improve processes, including thoughtful use of AI and technology to reduce administrative burden and boost productivity.
This role may require occasional travel (up to 30%) for leadership meetings, company events, or other business needs. This is not a complete list of responsibilities, and the scope of the role may evolve with the needs of the CEO and business.