Executive Assistant (Job ID: CHASAM1EA)
- Compensation
- Not disclosed
- Location
- Anguilla, Antigua and Barbuda, Argentina, Aruba, Bahamas, Barbados, Belize, Bermuda, Bolivia, Bonaire, Sint Eustatius and Saba, Brazil, Cayman Islands, Chile, Colombia, Costa Rica, Cuba, Dominica, Dominican Republic, Ecuador, El Salvador, Falkland Islands (Malvinas), Grenada, Guatemala, Guyana, Haiti, Honduras, Jamaica, Mexico, Montserrat, Nicaragua, Panama, Paraguay, Peru, Puerto Rico, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, South Africa, South Georgia and the South Sandwich Islands, Suriname, Trinidad and Tobago, Turks and Caicos Islands, Uruguay, Venezuela, Virgin Islands, British, Virgin Islands, U.S.
- Work setup
- Remote
- Seniority
- Not specified
- Employment
- Part time
- Experience
- Not specified
- Category
- Administration
- Posted
Skills
Must have
- Proactive & Detail Orientated: Absolute obsessiveness over dates, deadlines, and tracking. Comfortable flagging conflicts and enforcing accountability before being asked.
- Advanced AI Skillset: Hands-on experience using Claude, ChatGPT, and workflow automation tools to increase personal productivity and optimize operational processes.
- High-Speed Execution: Proven ability to hit strict turnarounds (24-hour transcriptions, 48-hour prospect briefs, immediate morning testing alerts).
- Sales Interest: Genuine interest in sales methodology to produce high-quality prospect research briefs and accurate sales analytics.
- Concise Communication: Exceptional written and verbal communication; able to synthesize complex daily updates into concise, high-impact briefings.
Full description
IMPORTANT - Watch this quick Loom video on how to get hired:
ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.
PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH
JOB TITLE
EXECUTIVE ASSISTANT
JOB ID
CHASAM1EA
INDUSTRY
LOCATION
LATAM / South Africa
JOB STATUS
Part Time (15–20 hours/week (3–4 hours/day, 5 days/week)
WORK SCHEDULE
Monday to Friday, Morning Check in, afternoon check in required (EST)
SALARY
$12 to $14 per hour ($1920 - $2240 per month)
TARGET START DATE
ASAP
ROLE OVERVIEW
About the Client:
The client is an FSU junior majoring in Professional Sales and Risk Management Insurance while running a multi-state insurance sales district (managing full-time agents and seven-figure municipal accounts). Beyond his core academic and business commitments, he serves in leadership across three campus organizations (Relay for Life Finance Director, Gamma Iota Sigma Involvement Coordinator, FSU Sales Club Exec Board), leads campus prospective student tours, and is launching a tech startup, Chapter-ly.
Operating at an exceptionally fast pace, he requires a highly structured operational assistant to manage logistics, schedule governance, and administrative friction so his focus remains on high-value execution.
About the Role:
This is a high-leverage, part-time (15–20 hours/week, ~3–4 hours/day, Monday–Friday) operational role. Acting as the client’s administrative anchor, you will execute a structured daily routine featuring 15-minute morning and evening touchpoints to set priorities, take on delegated tasks, and audit completed work.
You will own the master calendar, handle ad-hoc administrative/personal errands, leverage advanced AI to automate workflows, analyze sales practice reps, and keep all academic, venture, and extracurricular logistics strictly on track.
Key Responsibilities
- Daily Governance & Check-Ins: Conduct a 15-minute morning briefing to set top priorities and accept daily task delegations; conduct a 15-minute evening check-in to audit progress and close open loops.
- AI Workflow Optimization: Utilize advanced AI tools (Claude, ChatGPT, workflow automations) to build schedules, automate outreach, aggregate syllabi, and proactively introduce new tech efficiencies to the client’s daily routines.
- Master Calendar & Priority Governance: Maintain panoramic visibility over a complex schedule spanning 15 credit hours, sales lab trial blocks, district calls, campus tour shifts (5–6 hrs/week), and multi-club obligations. Proactively flag overlaps and resolve schedule conflicts at least two weeks out.