Executive Assistant (Job ID: ERWSAM1EA)

🌟 Exciting Remote Opportunity! We're Hiring an Executive Assistant! 🌟

Are you a highly assertive, proactive professional with a knack for driving accountability and operational excellence? We are looking for an exceptional Executive Assistant to serve as the central operational backbone and ML-10 Meeting Secretary for a fast-growing construction and project estimating company in Southern California!

🚨 IMPORTANT - Watch this quick Loom video on how to get hired: 🔗

🗣️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. 🎙️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.

📋 Job Details at a Glance

• Job Title: Executive Assistant

• Job ID: ERWSAM1EA

• Industry: Construction / Estimating

• Location: LATAM

• Job Status: Full Time

• Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM Pacific Time (Assistance required after hours at times. Saturdays, 2-hour call required.)

• Salary: $1800 to $2000 per month

• Target Start Date: ASAP

🏢 About the Client

Our client is a fast-growing company operating within the construction, project estimating, and management support sector, serving commercial and residential clients across Southern California. Their scope includes detailed project estimating, submittal tracking, purchase order management, and administrative support services. The organization operates with a hybrid workforce comprising both office-based and remote staff. To support their rapid expansion, the company is actively formalizing KPI-driven performance management, standardized workflows, and structured accountability systems across all departments.

💼 About the Role

The role exists to professionalize the administrative, operational, and meeting functions surrounding the executive team's weekly operational cadence. This role serves as the central operational backbone to reclaim executive time and enforce company-wide accountability.

As the Virtual Executive Assistant (Operations & Accountability), acting as our internal ML-10 Meeting Secretary, you will oversee meeting preparation and administration, action-item tracking, executive reporting, corporate compliance monitoring, intake coordination, and light financial support. Working as an independent, assertive record-keeper, you will ensure that cross-departmental commitments are met, deadlines are honored, and critical business items never slip through the cracks.