Executive Assistant
- Compensation
- Not disclosed
- Location
- Philippines
- Work setup
- Remote
- Seniority
- Not specified
- Employment
- Full time
- Experience
- 3+ years
- Category
- Administration
- Posted
Skills
Must have
- 3+ years of experience as an Executive Assistant, Office Coordinator, event planner, or in a similar administrative role.
- Proven track record of managing complex, fast-changing calendars across time zones.
- Hands-on experience coordinating internal and external meetings and planning corporate events.
- Experience arranging international business travel, including flights, hotels, and visa applications.
- Excellent written and spoken English, with the ability to draft professional correspondence independently.
- Advanced proficiency in Google Workspace or Microsoft 365 (calendar, email, docs, slides, spreadsheets).
- Demonstrated discretion with confidential and sensitive information.
- Extremely organized and attention to detail
- Ability to work in a remote setting, a self starter, a go getter, think-of-box approach to issues that come up unexpectedly
- Bachelor's degree in business administration or a related field, or equivalent experience.
Nice to have
- Experience supporting senior executives at a global or fast-growing company.
- Experience organizing offsites, leadership meetings, or events with stakeholders.
- Familiarity with collaboration and project management tools such as Slack or Jira.
- Familiarity with travel booking platforms.
Full description
About OffSec
Founded in 2006 by the creators of Kali Linux, OffSec (formerly known as Offensive Security) is the leading provider of continuous professional and workforce development, training, and education for cybersecurity practitioners. OffSec’s distinct pedagogy and practical, hands-on learning help organizations fill the infosec talent gap by training their teams on today’s most critical skills.
Become a part of our global presence and work from anywhere! With customers in 150+ countries and team members across 40+ countries, OffSec fosters a global, remote-first culture that values innovation and diversity. Our team includes internationally recognized cybersecurity experts, speakers, and professionals from top enterprises and government agencies.
Think you can outwork, outlearn, and out-hustle the competition? Good. We like people who TRY HARDER.
Excited about our mission and what we do? Apply and join us!
Job purpose
We are looking for a highly organized, proactive, and discreet Executive Assistant to keep our leaders' time, meetings, events, and travel running smoothly.
You will own calendars, coordinate internal and external meetings from invitation to follow-up, plan company events, and arrange business travel for executives and team members. You will work closely with the leadership team, employees, and external partners, and be the person everyone relies on to make the logistics just work.
Key responsibilitiesCalendar management
- Own and manage executive calendars: schedule, prioritize, and resolve conflicts across multiple time zones.
- Protect focus time and make sure each calendar reflects current business priorities.
- Anticipate scheduling needs around travel, deadlines, and recurring commitments, and plan buffer time accordingly.
- Handle last-minute changes and reschedules quickly, keeping all participants informed.
- Maintain shared team calendars for key dates, leave, holidays, and company-wide events.
Internal and external meetings
- Schedule and coordinate internal meetings, including leadership team meetings, one-on-ones, and cross-functional sessions.
- Arrange external meetings with clients, partners, candidates, and board members, managing invitations and confirmations.
- Book meeting rooms, video conferencing links, and catering, and make sure all logistics are ready and changes are up to date on the calendar for all participants.
Event coordination
- Help with company events including offsites, cross-functional meetings and leadership or board meetings.