Executive Assistant
- Compensation
- Not disclosed
- Location
- Doha, QA
- Work setup
- Not specified
- Seniority
- Not specified
- Employment
- Contract
- Experience
- 3+ years
- Category
- Administration
- Posted
Skills
Must have
- Bachelor's degree in business administration, Management, Office Administration, or a related field.
- Minimum 3–5 years of relevant professional experience in executive assistance, senior management support, operations coordination, procurement, or contract administration.
- Previous experience supporting a CEO, Deputy CEO, Managing Director, or other senior executive is highly preferred.
- Practical experience in tender documentation, RFPs, RFQs, BOQs, procurement coordination, or contract administration is an advantage.
- Experience coordinating LPOs, POs, invoices, work orders, and financial approvals is preferred.
- Experience working across multiple departments, subsidiaries, or business units is an advantage.
- Excellent written and verbal communication skills.
- Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
- Familiarity with ERP systems, document management systems, or electronic signature platforms is an advantage.
Nice to have
- Candidates with experience in Qatar and familiarity with local business practices are preferred.
- Candidates with a combination of C-level executive support and procurement or contract administration experience will be given priority.
- Candidates available to join immediately or within a short notice period are strongly preferred.
Full description
Our customer is hiring for the following role:
Executive Assistant
Location: Doha, Qatar
Employment Type: Full-time
Joining Requirement:Immediate Joiner Preferred
Job Summary
We are seeking an experienced, highly organized, and proactive Executive Assistant to provide high-level executive and operational support to the CEO and Executive Office, with additional responsibilities in procurement, tender coordination, contract administration, and financial documentation.
The ideal candidate will have experience supporting C-level executives, handling confidential business matters, coordinating with multiple departments and subsidiaries, and managing time-sensitive executive and procurement activities. The role requires excellent communication, discretion, attention to detail, and the ability to manage competing priorities in a fast-paced business environment.
The successful candidate will work closely with the CEO, Finance, E&T, Operations, and other relevant stakeholders to ensure efficient coordination, timely approvals, and smooth execution of executive office activities.
Key Responsibilities
1. Executive & C-Level Support
- Provide comprehensive administrative and executive support to the CEO and Executive Office.
- Manage executive calendars, appointments, meetings, travel arrangements, and related logistics.
- Prepare and review executive correspondence, reports, presentations, meeting agendas, and confidential documents.
- Coordinate board meetings, executive meetings, and stakeholder communications.
- Track meeting action points, pending decisions, and outstanding tasks, ensuring timely follow-up and completion.
- Handle sensitive contracts, financial information, HR matters, and executive communications with the highest level of confidentiality.
- Coordinate with internal and external stakeholders on behalf of the Executive Office.
2. Procurement & Tender Coordination
- Assist in preparing, reviewing, and coordinating tenders, Requests for Proposals (RFPs), Requests for Quotations (RFQs), Bills of Quantities (BOQs), and commercial submissions.
- Coordinate with project teams, suppliers, consultants, and other stakeholders to collect the required documentation.
- Support supplier coordination, vendor documentation, procurement records, and tender submission timelines.
- Assist with purchase requisitions, Local Purchase Orders (LPOs), purchase orders (POs), work orders, and procurement approvals.