Executive Assistant (RK)
- Compensation
- Not disclosed
- Location
- Not listed
- Work setup
- Remote
- Seniority
- Not specified
- Employment
- Full time
- Experience
- Not specified
- Category
- Administration
- Posted
Must have
- Strong Executive Assistant, Operations, or Administrative experience
- Excellent organizational and time-management skills
- Strong written and verbal English communication
- Highly proactive with strong accountability and follow-through
- Detail-oriented and process-driven
- Comfortable managing multiple priorities simultaneously
- Experience with CRM systems such as ServiceTitan, JobNimbus, or similar platforms preferred
- Strong proficiency in Google Workspace and Microsoft Office/PowerPoint
- Someone who takes initiative and solves problems independently
- A highly reliable team member who creates structure and accountability
- A professional who can handle sensitive information with discretion
- Someone capable of helping leadership stay focused on growth and high-level priorities
- A long-term partner who can grow with the business and continuously improve systems and operations
Full description
Position: Executive Assistant
Location: Remote | Full-Time (40 Hours/Week)
We are looking for a highly organized, proactive, and process-driven Executive Assistant to provide strong administrative and operational support. This role is ideal for someone who thrives in fast-paced environments, takes ownership, and can help create structure, accountability, and operational efficiency across the business.
The ideal candidate is detail-oriented, dependable, tech-savvy, and capable of growing alongside the company while helping remove operational bottlenecks from leadership.
Key Responsibilities:
Calendar, Time & Accountability Management
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Manage calendars, schedules, and meeting coordination
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Ensure meetings, appointments, and deadlines are not missed
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Proactively provide reminders and keep leadership organized and on schedule
Inbox & Communication Management
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Manage and organize incoming emails and communications
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Triage operational updates, proposals, logistics, and administrative requests
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Escalate only high-level decisions requiring leadership attention
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Maintain organized communication workflows and follow-ups
Administrative & Operations Support
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Handle operational overflow and administrative projects
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Assist with compliance-related tasks, registrations, certifications, documentation, and related administrative processes
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Prevent operational bottlenecks by owning follow-through and task completion
SOPs, Systems & Documentation
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Create, organize, and improve SOPs and workflows
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Build onboarding checklists, process documentation, and training materials
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Document systems and operational procedures as processes evolve
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Assist with KPI tracking and operational organization
CRM & Operational Systems
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Work daily inside CRM platforms such as ServiceTitan, JobNimbus, or similar systems
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Execute process-driven administrative and operational tasks
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Participate in ongoing systems and CRM training to continuously improve efficiency