Executive Assistant to the CEO & Executive Leadership Team
Compensation
$118K–$175K / yr
Location
New York, NY
Work setup
Hybrid
Seniority
C level
Employment
Full time
Experience
5+ years
Category
Administration
Posted
Skills
ai
sharepoint
slack
Must have
5+ years of executive support experience, preferably supporting senior executives or C-suite leaders.
Exceptional organizational, time management, and communication skills.
Ability to manage multiple priorities with accuracy, attention to detail, and a high degree of responsiveness.
Ability to provide support outside standard business hours as needed, including occasional evenings, weekends, and travel-related coordination, to support a global executive team.
Demonstrated executive presence and the ability to interact professionally with senior executives, customers, partners, board members, vendors, and other external stakeholders, while exercising the hi
Strong problem-solving skills, sound judgment, and a proactive approach to work.
Demonstrated ability to navigate ambiguity, exercise independent decision-making, and manage sensitive matters with discretion.
Advanced proficiency with Microsoft Office and collaboration tools, including Outlook, Word, Excel, PowerPoint, SharePoint, and Slack.
Strong experience using business systems that support executive operations, including travel, expense, and financial management platforms such as Concur.
Demonstrated ability to effectively leverage AI tools to increase efficiency, improve productivity, streamline administrative processes, enhance communication, and support executive effectiveness.
Flexibility to support changing business needs and priorities.
Full description
You are highly organized, proactive, and thrive in a fast-paced environment. You anticipate needs, exercise sound judgment, and handle confidential information with discretion. You can manage competing priorities, build strong relationships across the organization, and help C-suite executives and senior leaders operate efficiently and effectively.
Reporting to the CEO, you will provide direct executive support to the CEO and the North American C-suite leadership team including the Chief Marketing & Revenue Officer and Chief Financial Officer. This role is based in New York and follows a hybrid work model, with an onsite presence as required/needed. Flexibility outside standard work hours is required to support a global executive team across time zones.
Your Next Challenge :
Coordinate complex calendars, domestic and international travel, leadership and Board meetings, events, and related logistics for multiple executives. Provide responsive support as needed outside standard business hours to accommodate executive time zone differences, executive travel, and critical business needs.
Prepare executive meeting agendas, briefing materials, presentations, and other business documents.
Collect, organize, and prepare information for executive meetings, leadership discussions, and external engagements.
Track action items and ensure timely follow-through on key decisions and commitments.
Serve as a key point of coordination between executives, employees, customers, partners, board members, and other external stakeholders.
Handle highly confidential and sensitive information with professionalism, discretion, and sound judgment.
Build a strong understanding of company priorities, operations, and key stakeholder relationships to anticipate executive needs, proactively identify priorities, and improve effectiveness.
Prepare expense reports, correspondence, and other business documents.
Partner with executives and cross-functional teams to improve efficiency, alignment, and execution.
Exercise independent judgment to prioritize requests, resolve issues, and ensure critical business matters are addressed effectively.
Leverage AI and other productivity tools to increase efficiency, improve quality, streamline workflows, and enhance executive support.
Complete special projects and administrative initiatives as needed.
What You'll Need:
5+ years of executive support experience, preferably supporting senior executives or C-suite leaders.
Exceptional organizational, time management, and communication skills.
Ability to manage multiple priorities with accuracy, attention to detail, and a high degree of responsiveness.
Ability to provide support outside standard business hours as needed, including occasional evenings, weekends, and travel-related coordination, to support a global executive team.
Demonstrated executive presence and the ability to interact professionally with senior executives, customers, partners, board members, vendors, and other external stakeholders, while exercising the highest levels of professionalism, discretion, integrity, and accountability.
Strong problem-solving skills, sound judgment, and a proactive approach to work.
Demonstrated ability to navigate ambiguity, exercise independent decision-making, and manage sensitive matters with discretion.
Advanced proficiency with Microsoft Office and collaboration tools, including Outlook, Word, Excel, PowerPoint, SharePoint, and Slack.
Strong experience using business systems that support executive operations, including travel, expense, and financial management platforms such as Concur.
Demonstrated ability to effectively leverage AI tools to increase efficiency, improve productivity, streamline administrative processes, enhance communication, and support executive effectiveness.
Flexibility to support changing business needs and priorities.
There’s a story in every picture, a narrative in every frame.
We believe in the power of visuals. As a leading visual content creator, our three brands–Getty Images, iStock, and Unsplash–offer a full range of content solutions to meet the needs of any customer, whatever their size, location, or budget. Whether the goal is commercial or philanthropic, revenue-generating or society-changing, market-disrupting or headline-driving, our visuals help any brand, business, or organization communicate more effectively with their target audience and urge them to action. In other words, we know how powerful an image or video can be—and that it can move the world.
Working at Getty Images
Our goal is to be one of the best places to work globally, which means we’re dedicated to providing experiences and resources that allow you to do your best work. Foundational to our culture are our Leadership Principles, which are the shared values that guide how we come together to do our work. We raise the bar and collectively bring solutions while exercising trust, transparency, and care. We actively reject biased behavior and are inclusive of different voices, perspectives, and experiences. We focus on our customers and deliver on our commitments and commercial goals.
We foster a collaborative and supportive environment that prioritizes delivering results efficiently and using time wisely, so that all employees can achieve balance between commitments to the company and health and well-being in our lives. We value the importance of rest and recovery ranging from company-paid holidays to time away from work.Our flexible time off policy is above industry standard. We offer premier benefits with options including above-market competitive medical, dental, vision, health plan savings accounts, life and disability plans, global employee assistance programs, legal, pet, home, and auto coverage at preferential group rates and discounts, as well as retirement and financial education and tools. Full-time employees working at least 25 hours per week are eligible for these programs and health benefits on the 1st of the month following their date of hire.
Our employees’ growth, development, belonging, and engagement are important investments. We offer learning experiences ranging from leadership development, diversity and inclusion training, mentoring programs, a high potential program, and professional and skills development. We prioritize staying connected in our hybrid-working world and encourage participation in global morale events and local gatherings, as well as finding community in one or more of our Employee Resource Groups. Learning about our business is paramount, and our open and transparent culture means you’ll have direct access to experts and senior leaders via open forums, all hands, and content hours.
Getty Images believes that diversity is critical to our success in moving the world and is committed to creating an inclusive, mutually respectful environment that celebrates diversity. We seek to hire based on merit, competence, performance, and business needs. Getty Images is an equal-opportunity employer.
All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances.