Executive Assistant to the General Manager - 100% Remote - 40K to 50k

The Personal Assistant to General Manager will be responsible for enhancing the executive's effectiveness by providing information and support to the General Manager.

Minimum experience 4-5 years working in a fast-paced executive administrative and operational environment.

Fluent in English (Speaking, Writing, and Reading).

Main Duties and Responsibilities

• Liaise between General Manager and various departments to facilitate smooth daily operations

• Ensuring all operations are carried on in an appropriate, cost-effective way

• Improving operational management systems, processes and best practices

• Perform quality controls and monitor production KPIs

• Conserve General Managers time by reading, researching, and routing correspondence; drafting documents, reports, presentations and correspondence for review and/or signature from dictation, handwritten notes, and conversation

• Research, prioritise, and follow up on incoming issues and concerns addressed to General Manager, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or responds

• Able to work independently on projects, from conception to completion. Must be able to work under pressure at times to handle a wide variety of activities and confidential matters

• Maintain an updated and accurate calendar as well as schedules appointments and office meetings as requested

• Maintain company confidence and protects operations by keeping information confidential

• Work closely and effectively with the director keeping him well informed of upcoming commitments, responsibilities and deadlines, following up appropriately

• Maintain an extensive filing system for correspondence, business matters, personal matters, and other related data

• Facilitate management meetings by planning agendas, developing and distributing; presentations and reports, and capturing meeting minutes and follow-up action plans

• Perform other related duties as assigned

Reporting to

To the General Manager

Experience Required

• Operational Management

• Minimum experience: 4-5 years working in a fast-paced executive administrative environment

• Minimum Educational Level Required: Bachelor's Degree

• Minimum Career Level Required: Experienced (Manager)

• Languages Required: Fluent in English (Speaking, Writing and Reading)

Other Requirements

• Bachelors or masters degree in business administration or equivalent

• Excellent communication skills, good judgment ability and multi-tasking skills

• Work independently, act with appropriate urgency, initiative

• Ability to accommodate working styles and perspectives of diverse individuals

• Maintaining utmost confidentiality with sensitive and personal information ability to prioritize own work and resources to complete projects on time and solve routine problems effectively