Executive Assistant
- Compensation
- $100K
- Location
- Miami Gardens, Florida, United States
- Work setup
- Not specified
- Seniority
- Not specified
- Employment
- Full time
- Experience
- 5+ years
- Category
- Administration
- Posted
Skills
Must have
- WHAT YOU BRING
- • 5+ years supporting executives, entrepreneurs or high-net-worth families as an Executive/Personal Assistant, Family Assistant or Household Manager
- • A proactive, anticipate-the-need mindset. You never need reminding twice
- • Exceptional organization and attention to detail. Deadlines are non-negotiable
- • Excellent written and verbal English communication
- • Comfortable with technology: Microsoft 365 (Outlook, Teams, SharePoint, Excel, PowerPoint), Slack, WhatsApp, ChatGPT/Claude
- • Professional, discreet and trustworthy with family, children and confidential business information
- • Comfortable working around children and in a private residence
- • Based in Miami with a short, reliable commute
- • Valid U.S. driver's license, excellent driving record, and experience driving large SUVs
- • Legally authorized to work in the United States
- • Able to pass a background check and professional reference checks
- • Willing and able to travel when needed
- • Flexible with schedule changes and occasional extended hours, and reachable after hours for urgent matters
Nice to have
- • Oracle NetSuite experience
- • Spanish
- • Experience hiring and managing household staff
Full description
Executive Personal Assistant & Family Manager (Life Manager)Location: Miami, FL · In person · Full-timePay: $100,000 base salary (W-2) + annual performance bonus + health benefitsABOUT US
We're a Miami-based founder couple running a large, fast-growing consumer brand while raising two young children. Our schedules change all day, across business and family. We're looking for one exceptional person to be the right hand to both of us.
THE ROLE
You'll handle our business and personal lives, from emails and calendars to driving, travel, household staff and our children's appointments. As a starting point, the role is about 70% executive/personal assistant and 30% family/household manager. The real goal is simple: we wake up, focus on our family and our company, and know the smaller responsibilities are already handled.
We don't want someone who waits to be told what to do. We want someone who stays two steps ahead, anticipates what we need and takes things off our plate. You don't have to do every task yourself, but every task has to get done. That includes recruiting and managing support staff such as nannies and housekeepers.
WHAT YOU'LL DODaily schedule & transportation
- Arrive at our home by 7:45–8:00 AM, drive one of us and help take the children to school
- Drive our full-size SUV (Cadillac Escalade ESV) between home, office, meetings and other destinations
- Coordinate pickups, drop-offs, errands and daily transportation, and adapt as the day changes
- Keep the vehicle clean, fueled and ready
Executive & business support
- Manage both founders' calendars: scheduling, confirmations, conflicts, cancellations and rescheduling
- Monitor, organize and respond to business email, and reply in business group chats on our behalf when authorized
- Communicate with our internal team and external partners, and follow up with vendors, employees and agencies
- Prepare meeting agendas, reminders and daily schedules, and track open tasks, approvals, deadlines and follow-ups
- Send pre-approved wire transfers through authorized company procedures
- Handle general administrative work
Personal & household management
- Manage personal appointments, errands, deliveries, purchases and returns
- Recruit, interview and hire nannies, housekeepers and cleaning services, then coordinate and manage domestic staff
- Coordinate household vendors, repairs, maintenance and services
- Plan family activities, reservations and special occasions, and handle last-minute requests and the unexpected