External Workforce Procurement Administrator - Chennai, TN
- Compensation
- Not disclosed
- Location
- Chennai, Tamil Nadu, India
- Work setup
- Not specified
- Seniority
- Not specified
- Employment
- Contract
- Experience
- 5+ years
- Category
- Operations
- Posted
Skills
Must have
- Experience supporting procurement, sourcing, staffing, onboarding, or workforce administration processes.
- Experience coordinating with suppliers, hiring managers, candidates, and internal business stakeholders.
- Strong organizational skills with the ability to manage candidate submissions, interview schedules, documentation, and follow-ups across multiple requests.
- Familiarity with procurement or workforce management systems such as SAP Fieldglass, Ariba, ServiceNow, or similar platforms.
- Ability to review and validate documentation for completeness, accuracy, and procedural compliance.
- Strong attention to detail and ability to maintain accurate records, trackers, and audit-ready documentation.
- Strong communication skills with the ability to provide clear instructions, reminders, and follow-ups to internal and external stakeholders.
- Bachelor’s degree in Business, Finance, Supply Chain Management, Human Resources, or a related field.
- Experience in procurement operations, sourcing administration, staffing coordination, onboarding support, supplier coordination, or related administrative work.
- Strong ability to manage multiple tasks and deadlines in a fast-paced environment.
- Proficiency in Microsoft Office tools, including Outlook, Teams, Word, Excel, and SharePoint.
- Ability to handle confidential candidate and worker information with care and in accordance with company procedures.
- Experience maintaining trackers, documentation repositories, candidate files, or onboarding records.
- Strong stakeholder management, follow-up, and issue-resolution skills.
Full description
Role: External Workforce Procurement Administrator
Employment: Contract
Experience: 5 to 8 Years
Work mode: Hybrid
Location: Chennai
The External Workforce Procurement Administrator supports the External Workforce Center of Excellence (EWCOE) by coordinating procurement, sourcing, onboarding, and compliance-related administrative activities for contingent workforce engagements. This role focuses on end-to-end administrative support, including resource request intake, supplier coordination, candidate profile management, interview scheduling, identity validation support, documentation tracking, and onboarding readiness.
The position partners closely with EWCOE, Procurement, suppliers, hiring managers, Global Security Management, Digital Workplace Services, and other business stakeholders to ensure contingent workforce activities are completed accurately, consistently, and in alignment with established procedures and control requirements.
Key Responsibilities Sourcing and Candidate Administration
- Support the resource request intake process by reviewing job requirements, confirming required details, and coordinating with stakeholders to clarify role, location, work setup, duration, and engagement needs.
- Coordinate with approved suppliers to request candidate profiles, resumes, photo IDs, and other required submission details.
- Review candidate submissions for completeness, including resume, valid government-issued photo ID, personal contact details, and other required documentation.
- Shortlist and organize candidate profiles based on role requirements, supplier submissions, and hiring manager needs.
- Maintain candidate records and ensure resumes, IDs, interview materials, and related documents are saved in the appropriate SharePoint folders and trackers.
- Provide timely updates to suppliers and hiring managers regarding candidate submission status, missing documentation, and next steps.
Interview Scheduling and Coordination
- Coordinate interview scheduling with hiring managers, suppliers, candidates, and EWCOE representatives.
- Schedule interviews using the approved EWCOE or CPS ProServices mailbox and calendar process.
- Ensure interview invitations include the required meeting details, candidate instructions, video requirements, and compliance reminders.
- Confirm that candidates receive interview expectations, including video-on requirements, valid ID presentation, restrictions on AI-assisted tools, and other interview protocols.
- Track interview request date, scheduled date, actual interview date, hiring manager, supplier, candidate name, interview status, and related remarks in the appropriate tracker.