Facilities Coordinator
- Compensation
- $65K–$70K / yr
- Location
- Indianapolis, IN, USA
- Work setup
- Remote
- Seniority
- Not specified
- Employment
- Not specified
- Experience
- Not specified
- Category
- Operations
- Posted
Skills
Nice to have
- Highly organized, with strong project coordination, scheduling, and follow-up skills across multiple communities and competing priorities.
- Strong purchasing, procurement, and cost management skills, including the ability to negotiate pricing and evaluate vendor and supplier options.
- Strong vendor relationship management and communication skills to coordinate effectively with onsite teams, corporate operations, vendors, and suppliers.
- Ability to identify operational bottlenecks and develop practical solutions with attention to detail, urgency, and accountability.
- Ability to analyze and interpret operational data, purchasing information, and performance metrics.
- Ability to work independently, maintain consistent communication, and adapt quickly to changing portfolio needs.
Full description
B I R G E & H E L DInvesting in Communities to Transform Lives. WHO WE ARE
It's fun to work in a company where people truly believe in what they are doing. At Birge & Held, we are committed to bringing excitement and energy to the business of multifamily housing. We expect every employee within our organization to be a leader working in a collaborative environment towards a shared vision.
At Birge & Held, our employees have a Passion for People, demonstrate Leadership at Every Level, and are Always Learning & Innovating. Through these core values, we make our purpose a reality, “Investing in Communities to Transform Lives.”
POSITION OVERVIEW
The Facilities Coordinator supports facilities operations across an assigned portfolio of communities, with primary responsibility for make ready management, maintenance purchasing, procurement, and vendor coordination. This centralized role maintains visibility into vacant unit readiness, materials, purchasing needs, vendor performance, and service timelines to improve efficiency, control costs, and support consistent company standards.
The Facilities Coordinator works closely with Maintenance Operations Managers (MOMs), Operations Managers (OMs), Regional Maintenance Supervisors (RMSs), onsite maintenance teams, suppliers, and approved vendors. The role coordinates workflows and logistics while onsite maintenance leadership and RMSs retain responsibility for field execution, technical oversight, and maintenance quality. This position may be remote with periodic travel to assigned communities. This position reports directly to the Manager of Operational Services.
KEY RESPONSIBILITIESMake Ready Management
- Manage make ready work flows across assigned communities, including upcoming move outs, vacant units, vendor schedules, material needs, and expected completion dates.
- Coordinate apartment turn services, including painting, cleaning, carpet cleaning, flooring, tub resurfacing, appliance installation, punch work, and specialty repairs.
- Track progress and proactively identify delays, material shortages, vendor issues, and other risks affecting unit availability; communicate priorities and follow up on resolution.
- Coordinate correction of quality control deficiencies and incomplete vendor work with onsite teams and maintenance leadership.
- Serve as a primary communication point among onsite teams, vendors, suppliers, and corporate maintenance throughout the make ready process.
Maintenance Purchasing and Procurement
- Coordinate purchasing for appliances, flooring, cabinets, countertops, doors, maintenance supplies, equipment, and other approved materials.
- Assist onsite teams with product identification, material sourcing, pricing, ordering, and delivery coordination in partnership with maintenance leadership.