Facilities Coordinator

Ready for a challenge?

Then Just Eat Takeaway.com might be the place for you. We’re a leading global online food delivery platform, and our vision is to empower everyday convenience. Whether it’s a Friday-night feast, a post-gym poke bowl, or grabbing some groceries, our tech platform connects tens of millions of customers with hundreds of thousands of restaurant, grocery and convenience partners across the globe.

About this role:

We’re looking for a Facility Coordinator to take care of our Madrid Office. Performing a range of administrative and organizational tasks, you provide the highest standards and take responsibility for the office to ensure our business can run smoothly.

These are some of the key ingredients to the role:

• Workplace Operations: Coordinate day-to-day facilities operations, including managing helpdesk (Jira) tickets (POC for ticketing and update of open tickets) and addressing maintenance issues.
• Maintenance: Liaise with suppliers for repairs, maintenance, and office needs, ensuring smooth operations at all times. Communicating on Planned Preventive Maintenance activities as well as issues that occurred at site and need to be resolved/fixed. .
• Purchasing & Budget Control: Oversee local workplace spending, raise Purchase Orders, reconcile invoices, order goods/service, and collaborate with finance to eliminate budget overspends.
• Data Reporting: Maintain accurate tracking sheets for fleet and energy data to support efficient workplace operations.
• Vendor & Landlord Relations: Partner with suppliers and the landlord for smooth contract management and high-quality facilities delivery.
• Health, Safety & Security Compliance: Support global HSS team, serve as the emergency contact, and keep critical compliance certificates up to date.
• Office Communication: Manage site Slack, email, and post channels efficiently to ensure seamless information sharing across the workplace
• Ad Hoc Operations Projects: Support site with Ad Hoc projects, collaborating closely to help the wider team succeed.
• Meeting & Event Support: Collaborate with internal stakeholders to set up rooms and arrange catering for flawless company events.
• Dedicated Fleet Support: Partner with the global fleet team to manage company vehicles and assist with employee enquiries.

What will you bring to the table?

• A degree or experience in administration, facilities support, or a related field.
• Practical exposure to facilities or office management processes (whether professionally or informally, such as volunteering or internships).
• A proactive, multitasking mindset with excellent organizational skills.
• Google Suite knowledge is advantageous, and spoken/written English is mandatory.
• A passion for creating excellent workplace experiences and an interest in building a career in facilities management.
• Native-level Spanish and fluent English skills (B2+), both written and spoken.

What are we offering?

• Competitive salary, with a commission when you hit your targets
• The opportunity to work in an international, tech-driven company
• An exciting role with room for initiative and personal development
• A beautiful workplace in the coolest tech hub in Madrid
• A wide range of benefits (meal vouchers; private health and life insurance)
• An amazing wellbeing program which includes activities such as fitness, yoga, physiotherapy; psychological support service),
• Hybrid working policy who allows you a good work-life balance
• Enhanced parental leave
• Discounted Gym Memberships
• 15% Meal daily discount JET plattform

At JET, this is on the menu:

Our teams forge connections internally and work with some of the best-known brands on the planet, giving us truly international impact in a dynamic environment.Fun, fast-paced and supportive, the JET culture is about movement, growth and about celebrating every aspect of our JETers. Thanks to them we stay one step ahead of the competition.

Inclusion, Diversity & Belonging

No matter who you are, what you look like, who you love, or where you are from, you can find your place at Just Eat Takeaway.com. We’re committed to creating an inclusive culture, encouraging diversity of people and thinking, in which all employees feel they truly belong and can bring their most colorful selves to work every day.

What else are we delivering?

Want to know more about our JETers, culture or company? Have a look at our career site where you can find people's stories, blogs, podcasts and more JET morsels.

Are you ready to take your seat? Apply now!

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