Finance and Operations Coordinator

A prestigious international brand in luxury building finishes is seeking an energetic Finance and Operations Coordinator to act as the operational glue of their showroom and factory. This is a permanent, full-time, in-office role (Monday to Friday, 09:00–17:00 with some flexibility) for a proactive all-rounder reporting to the Directors and supporting the in-house Accountant. You will manage the flow of financial and operational data, from cash flow visibility and Sage-based payment runs to the coordination of international imports.

Responsibilities:

Cash Flow & Financial Control:

• Accounting Support: Work closely with the in-house Accountant to capture invoices, allocate costs, and ensure all financial paperwork and audit trails are flawless.

• Daily Visibility: Manage day-to-day cash flow (incoming/outgoing) and prepare payment runs for local creditors and international suppliers.

• Debtor & Creditor Management: Full ownership of invoicing accuracy, supplier reconciliations, and proactive follow-ups on overdue accounts.

• Reporting: Provide Directors with weekly cash flow snapshots and highlight exceptions requiring urgent decisions.

Sales Support & Commercial Admin:

• Quotation Management: Prepare and track professional quotations and proposal packs with strict version control and pricing discipline.

• Order Lifecycle: Track the handover between departments—from client deposit and order confirmation to final delivery and documentation.

Procurement & Logistics (Import Coordination):

• International Supply Chain: Place and track international orders; manage lead times, shipping follow-ups, and local production elements.

• Inventory Control: Reconcile deliveries, manage claims for damages/shortages, and monitor stock levels (fast vs. slow movers).

Systems & Process Improvement:

• Software Transition: Maintain current accounts in Sage while leading the transition into Odoo (ERP) for integrated sales, stock, and workflow management.

• Operational Visibility: Maintain dashboards to answer: “What’s ordered, what’s late, and what needs escalation?”

Director Support:

• Operational Engine: Manage task lists and follow up on open items across sales and internal teams to remove bottlenecks.

• Urgency & Precision: Keep pressure on unresolved issues with a calm urgency to ensure the business stays fluid.

Requirements

• Proven proficiency in Sage (non-negotiable) and a high level of comfort with Excel (tables, filters, and reconciliations).