Finance Executive (Accounts Payable)

Responsibilities:

Accounts Payable Operation:

Vendor Invoices process - Support daily vendor invoice processing and expense payments including:

• Review and post invoices accurately, ensuring compliance with company policies and correct expense coding.

• Verify supporting documents and ensure completeness of invoice submissions.

• Create, maintain and update vendor master records.

• Process a high volume of invoices within established service standards and timelines.

• Liaise with vendors and internal stakeholders to resolve invoice and payment-related queries.

Staff Expense Claim management - Support staff reimbursements including:

• Support the administration and processing of staff reimbursement claims in accordance with company policies and guidelines.

• Respond to and resolve staff queries relating to expense claims, reimbursement requirements and claim submissions.

• Liaise with employees and relevant stakeholders to obtain supporting documentation and clarification where required.

• Perform monthly validation checks on staff expense claims to ensure proper supporting documents and approval workflows are adhered to.

• Conduct bi-monthly audit reviews on staff claims to identify exceptions, non-compliance issues and potential control gaps.

• Support continuous improvement initiatives to enhance the efficiency and effectiveness of the staff expense claim process.

Financial reporting & controls:

• Support month-end and quarter-end closing activities, including accruals and prepayments.

• Perform quarterly expense reporting - Validate and review related-party transaction records to ensure completeness and accuracy.

Support in Accruals and Prepayments:

Expense Accrual Management

• Support the overall expense accrual process and ensure expenses are recognized in accordance with established accrual guidelines and accounting policies.

• Follow up with business users on monthly expense accrual information and prepare accrual journal entries.

• Prepare recurring monthly accrual entries within agreed timelines.

• Review accrual submissions from business users to ensure completeness, accuracy and compliance with accrual criteria.

• Ensure all accrual entries are processed in accordance with month-end and year-end closing schedules

Accrual Reconciliation