Financial Operations Analyst

Job Summary: (General summary/objective)

The Financial Operations Analyst assists the Financial Services department by performing professional work in budgeting, financial, and purchasing functions. Performs professional and administrative work to support the Purchasing Buyer and Accounts Payable Specialist as back up, while also performing a wide range of financial operational duties to ensure smooth and efficient departmental operations.

Key Responsibilities/Essential Functions:

· Does the right thing, including promoting the vision and values of the County and demonstrating a dedication to integrity, transparency, and excellence

· Serves as the first point of contact for internal and external inquiries

· Provides coverage for and fulfills key duties for Purchasing Buyer and Accounts Payable Specialist, as needed

· Assists with development of the county’s annual operating budget and Capital Improvement Plan

· Conducts complex financial analysis and generates financial reports

· Monitor departmental expenditures for negative variances

· Perform analysis on county revenue trends and perform performance comparison of revenue to expenditures

· Ensures timely and accurate processing of Accounts Payable invoices

· Scan invoices and associated backup documentation for future referral and compliance with internal controls, IRS, and public auditor review.

· Assists with document preparation, presentations, filing, data entry, and records management for budget, financials, and purchasing functions

· Conducts monthly and annual audits of the County’s Purchasing Card Program (PCard)

· Coordinates the training and use of the financial software Purchase Order system with department managers and users to ensure all procurements meet policy requirements and that procedures are in place and carried out.

· Coordinates the training and use of the County Purchasing Card Program including development of processes and procedures in manual, audits, reconciliation, and submittal of transactions to Finance for payment.

· Prepares purchase orders (POs) in the financial system

· Assists the Purchasing Buyer in managing surplus goods

· Coordinate training for and monitor adherence to the County’s surplus disposal policies and practices.

· Assist the Senior Financial Analyst with fixed assets inventory management

· Research available state or cooperative contracts and vendors, as needed

· Assists with tracking and preparing for contract renewals, as needed

· Assists the Buyer with acquiring goods and services, as needed

· Assist the Senior Financial Analyst with departmental transfer and appropriation requests

· Maintain documentation and records for the annual public accounting audit provide reports and documents as requested including analysis for CIIP and Capital Outlay activity.

· Assist in the preparation of the Annual Comprehensive Financial Report (ACFR)

· Exercises good judgment and demonstrates high ethical standards

· Actively pursues and maintains respectful and effective working relationships with coworkers, citizens, and community partners

· Embraces constant learning and actively pursues professional development opportunities

· Proactively pursues solutions and ways to improve work processes and outcomes

· Performs other related duties as assigned

Job Requirements:

· High school diploma or GED required

· Minimum 3 years of professional experience working in some combination of accounting, accounts payable/receivable, budgeting, and financial operations

· Minimum 1 year of professional experience in public procurement highly preferred

· Associate’s degree in finance, accounting, business administration or related field, or equivalent related experience preferred.

· Strong attention to detail and exceptional organizational skills

· Ability to apply established policies, procedures, laws, rules, and regulations appropriately

· Ability to communicate effectively both verbally and in writing

· Ability to problem solve and perform data analysis

· Ability to frequently communicate and exchange accurate information with colleagues who need detailed instructions on work assignments

· Able to resolve problems, complaints and conflicts tactfully and professionally

· Able to maintain a high level of speed and accuracy with all tasks and records

· Able to learn new skills and concepts quickly and to resolve problems independently

· Ability to quickly learn and adapt to new/updated software and other online tools to perform work

· Touch typing skills strongly preferred

· Experience with clerical methods utilized in the accounting process

· Experience with Microsoft Office365 applications; intermediate to advanced skills with Microsoft Excel to maintain spreadsheets and other documents

· Ability to perform and maintain multiple tasks and projects simultaneously and to prioritize effectively

· Ability to establish and maintain good working relationships with County employees and citizens

· Demonstrated ability to maintain calm demeanor in stressful situations

· Demonstrated record of reliable work attendance and punctuality

· Demonstrated good driving record

Physical Demands/Special Work Environment:

· Constantly operates a computer, other office equipment. These tasks involve movement such as picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling

· Substantial movements (motions) of the wrists, hands, and/or fingers

· Ability to remain at workstation in a stationary position for up to 50% of the time

· Ability to occasionally move about inside the office to attend meetings, access file cabinets and other office machines

· Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body

· Required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading and data entry

Reports to: Finance DirectorSupervisory Responsibility: None

Botetourt County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.