Front Desk Coordinator

The Front Desk Coordinator serves as the first point of contact for participants, sponsors, and visitors, playing a key role in delivering a professional and welcoming experience. This position is essential to ensuring smooth daily operations by managing front desk responsibilities and supporting administrative and occasional operational tasks with accuracy and efficiency.

Essential Duties and Responsibilities:

Including, but not limited to the following:

• Greet participants, sponsors, and visitors in a professional and courteous manner.
• Notify the appropriate staff member of their arrival.
• Prepare the required forms for new participant visits and ensure that all paperwork is completed accurately.
• Scan and upload all required forms and information into the appropriate system.
• Answer and direct incoming phone calls in a professional and timely manner.
• Place reminder calls and send reminder texts to participants.
• Receive and open all incoming shipments and inform study coordinators of their arrival (as applicable).
• Ensure the reception area is clean, organized, and presentable at all times.
• Monitor and maintain office supply inventory; work with site leadership to place orders as needed.
• Manage the participant referral program and assist the onsite/remote Participant Recruitment Specialist (PRS) as needed.
• Maintain participant compensation by assigning payment cards and ensuring timely payment distribution through the applicable system.
• Provide administrative support as needed, including assistance with regulatory document completion and filing.

• Candidate must have at least 1 year of related experience preferably.
• Prior clinical research experience preferred or relevant healthcare background.
• Prior patient recruitment/community outreach experience preferred.
• Knowledge of Microsoft Office Suite required.
• Knowledge of Clinical Conductor, QuickBase, IRB portals preferred.

About M3:

M3 USA is at the forefront of healthcare innovation, offering digital solutions across healthcare, life sciences, pharmaceuticals, and more. Since our inception in 2000, we’ve seen remarkable growth, fueled by our mission to utilize the internet for a healthier world and more efficient healthcare systems.

Our success is anchored in our trusted digital platforms that engage physician communities globally, facilitating impactful medical education, precise job placement, and insightful market research. M3 USA prides itself on a dynamic and innovative work environment where every team member contributes to global health advancements.

Joining M3 USA means being part of a dedicated team striving to make a significant difference in healthcare. We provide a unique opportunity for you to be at the cutting edge of healthcare innovation, shaping the future in a meaningful career. Embrace the chance to drive change with M3 USA.

Benefits:

A career opportunity with M3 Wake Research offers competitive wages, and benefits such as:

• 401(k), 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

*M3 reserves the right to change this job description to meet the business needs of the organization

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