Front Office/Receptionist - Admin Coordinator

Front Office/Receptionist - Administrative CoordinatorSeneca Peters Accounting & Tax | Beaverton, OR is a client-focused accounting, tax, and advisory firm committed to providing personalized service to businesses and individuals. As our firm continues to grow, we are looking for a friendly, professional, and highly organized Front Office/Receptionist -Administrative Coordinator to join our Beaverton office.

Position Overview

The Administrative Coordinator is primarily a front-office and receptionist position and serves as the first point of contact for our clients and visitors.

A significant part of the day will be spent answering phones, greeting clients, managing incoming client requests, scheduling appointments, receiving and organizing documents, and keeping the front office running smoothly. This position also provides administrative support to our accounting and tax professionals.

We are looking for someone who genuinely enjoys interacting with people, is comfortable handling a busy phone and front desk, and takes pride in creating a welcoming and professional experience for every client.

Key Responsibilities

Serve as the primary front desk receptionist and first point of contact for clients and visitors

• Answer and route incoming phone calls, take detailed messages, and assist with general client questions
• Greet clients, assist with document drop-offs and pickups, and ensure visitors receive prompt and professional service
• Monitor and respond to general office emails and client requests
• Schedule and coordinate client meetings and appointments
• Receive, scan, organize, and route client tax and accounting documents to the appropriate team members
• Maintain accurate and organized physical and electronic client files
• Assist with assembling, processing, and delivering tax returns and other client documents
• Support the tax and accounting teams with administrative tasks, correspondence, data entry, and document preparation
• Process incoming and outgoing mail, packages, and deliveries
• Maintain office supplies and help ensure the reception and common areas remain organized and professional
• Assist with general office coordination and day-to-day administrative needs
• Handle confidential client and financial information with a high level of discretion

What We're Looking For

The ideal candidate is someone who is personable, dependable, organized, and comfortable being the face and voice of the office. Because this is a front-office-heavy position, you should enjoy frequent interaction with clients and be comfortable balancing phone calls, visitors, emails, and administrative requests throughout the day.