Group Sales Coordinator

• To support the day-to-day activities of the Group Sales Department and provide immediate support to their designated Directors and/or Sales Managers

• Responsibilities to include some and/or all the following:

• Checking and blocking of space in salesforce

• Assist in evaluation of business including profitability calculations

• Preparation and follow up on Group and/or Catering Contracts

• Follow up on Group Deposits + Payment

• Assist with group turnovers, rooming lists, proformas and other tasks as assigned

• Proactively manage showroom and gift bag preparation for site inspections

• Proactively manage shipping of collateral and gifts for sales trips

• Organize food and beverage orders and appropriate payment for all outside sales calls with food delivery

• Effectively manage daily calendar appointments to assist Sales Directors and/or Managers in site inspections, entertainment and other sales functions

• Prepare and process expense reports

• Process individual commission requests for group and/or individual bookings

• Draft and execute sales collateral and client / prospect presentations via Microsoft Word, Excel, and PowerPoint

• Organize, print and deliver VIP welcome notes

• Thorough working knowledge of Salesforce to include creating/updating accounts or contacts within an account, create new group bookings, revise existing group bookings, merge group contracts and adjust clauses as necessary, create GRC reports as requested

• Answer phones and take correct messages in a businesslike manner

• Qualify new account/booking requests

• Answer telephones for other individuals within department during their absence from the office

• Liaise with other hotel departments in a professional manner

• work closely with operations teams to ensure client's needs are met

• Other administrative tasks as requested

Salary: $32.99 - $33.98 per hour