Guest Service Representative

Job Summary

Guest Service Representatives are responsible for greeting and registering the guest, providing outstanding guest service during their stay, and settling the guest’s account upon completion of their stay. Primary responsibilities include registering guests, making and modifying reservations, hotel operator, concierge duties. Providing attentive, courteous and efficient service to all guests prior to arrival and throughout their stay, while maximizing room revenue and occupancy.

Essential Job Functions

• Approach all encounters with guests and employees in a friendly, service-oriented manner.
• Maintain high standards of personal appearance and grooming, which include wearing the proper uniform and name tag when working (per brand standards).
• Always comply with Mid-Continent Hospitality standards and regulations to encourage safe and efficient hotel operations.
• Always maintain a friendly and warm demeanor.
• Greet and welcome all guests approaching the front desk in accordance with Mid-Continent Hospitality standards.
• Maintain proper operation of the telephone switchboard and ensure that all Mid-Continent Hospitality performance standards are met.
• Handle requests for information, mail and messages in an efficient and courteous manner.
• Answer guest inquiries about hotel service, facilities and hours of operation.
• Answer inquiries from guests regarding restaurant, transportation, entertainment, etc.
• Establish and maintain good communications and teamwork with fellow employees and other departments within the hotel.
• Follow all Mid-Continent Hospitality credit policies.
• Be aware of all rates, packages and special promotions; be familiar with all in-house groups; be aware of closed-out and restricted dates.
• Obtain all necessary information when making room reservations and follow the rate quoting scenario.
• Be familiar with all Mid-Continent Hospitality policies and house rules as well as hospitality terminology.
• Have knowledge of and assist in emergency procedures as required.
• Handle check-ins and check-outs in a friendly, efficient and courteous manner.
• Fully understand and be able to operate all relevant aspects of the front desk computer system.
• Always use proper two-way radio etiquette when communicating with other employees.
• Employees must always be attentive, friendly, helpful and courteous to all guests, managers and all other employees.
• Maintain compliance with all company policies and procedures.
• Perform related duties as assigned by supervisor.