HR Admin Assistant

Job Description

• Maintain accurate and up-to-date employee records, training records, HR databases, and documentation.

• Support recruitment activities: job postings, scheduling interviews, candidate correspondence, and onboarding documentation.

• Coordinate employee onboarding and offboarding processes, ensuring compliance with internal policies and legal requirements

• Assist in tracking employee attendance, leaves, and absence management.

• Ensure HR documentation complies with industry standards, including certifications relevant to precision engineering (e.g., ISO 9001, HSE standards).

• Liaise with payroll to ensure accurate and timely processing of employee data.

• Support the implementation of employee training programs, particularly those related to health & safety and technical upskilling.

• Handle employee queries regarding HR policies, benefits, and procedures.

• Help maintain a positive working environment and support initiatives that enhance employee engagement and retention.

• Provide general administrative support including filing, photocopying, data entry, and correspondence management.

• Maintain accurate records and filing systems (physical and electronic).

• Support finance and procurement departments with basic clerical tasks such as invoice, delivery order matching and document collation.

• Any other ad hoc duties as assigned.

Requirements

• Min O Level for fresh grads

• Min 2 Years’ experience in HR for non-diploma/degree holders preferred

• Microsoft Office Skills

• Assertive, have good communication skills

• Able to communicate with Chinese speaking employees

• Multi-tasker, able to cope with stress