Aloha Consulting Group
HR, Admin & Compliance Manager
- Compensation
- Not disclosed
- Location
- Thai Binh (or Hung Yen), Vietnam
- Work setup
- Not specified
- Seniority
- Not specified
- Employment
- Not specified
- Experience
- 3+ years
- Category
- Legal
- Posted
Skills
Must have
- Bachelor’s degree in human resources, Business Administration, Law or a related field.
- 8–10 years of experience in HR, Admin or Compliance, including 3+ years in a management role, in Garment/Footwear or other manufacturing; FDI factory experience is preferred.
- Solid knowledge of Vietnamese labor law, social insurance, and OHS and fire safety regulations.
- Proven experience leading customer social compliance audits and certifications (e.g. WRAP, amfori BSCI, Higg FSLM) and closing corrective actions on time.
- Experience working with local authorities.
- Good working English.
- Integrity, discretion, and the ability to solve problems under pressure.
- Advantage: experience setting up or running HR, Admin and Compliance in a new or ramping-up factory; familiarity with the factory's local area.
Full description
**ACG_3940_JOB
Our client is a leading manufacturing company who is looking for a qualified candidate to join their firm.**
JOB PURPOSE
Leads the factory's HR, Admin and Compliance functions so the factory has the right people, runs smoothly day to day, and meets Vietnamese labor law and customer social compliance requirements. Acts as the Factory Director's partner on people, workplace and compliance matters, and as the main bridge between the factory's management and local authorities. Leads a small team, delegates day-to-day execution, and builds simple, practical systems that fit a new factory and follow head-office policies.
JOB DESCRIPTION
1. Strategy & Planning
- Set the annual HR, Admin and Compliance plan and budget, aligned with the factory's production ramp-up.
- Build up headcount plans with the Factory Director and Department heads.
2. People & Workforce
- Oversee recruitment, onboarding, contracts, attendance, payroll, insurance and employee records, carried out by the HR team in line with labor law and head-office policies.
- Oversee the rollout of performance reviews and training on labor rules and compliance.
3. Employee Relations & Retention
- Own retention and employee relations outcomes: track absenteeism and turnover and drive improvement actions.
- Lead the relationship with the trade union and personally handle escalated grievance and disciplinary cases.
4. Administration & Facilities
- Oversee general services (canteen, shuttle, security, cleaning, office services) and service providers, keeping admin costs within budget.
5. Compliance & Audit
- Accountable for compliance with Vietnamese labor law and customer codes of conduct.
- Lead customer social compliance audits and certifications (e.g. WRAP, amfori BSCI, Higg FSLM) and make sure corrective actions are closed on time.
- Oversee fire safety and occupational health and safety (OHS) compliance with the relevant departments.
6. Government & Community Relations
- Act as the main contact between the factory's management and local authorities.
- Make sure registrations, permits and licenses are valid, tracked and renewed on time, and lead the factory's response to official inspections.
- Lead the factory's response to incidents involving authorities (accidents, labor disputes, inspections) and escalate to the Factory Director and Head Office when needed.
7. & Systems
- Report directly to the Factory Director, including a monthly update on key figures: headcount, turnover, absenteeism, compliance and audit status, and admin cost.