Must have

Graduate calibre
Preferably working towards CIPD accreditation
Previous experience in an administrative role is essential
Highly competent user of MS Office packages, particularly Word, Excel, Outlook and PowerPoint
Strong organisational skills with the ability to multi-task and prioritise
The ability to work well under pressure and to meet deadlines within a fast-paced environment
Take ownership of tasks and takes pride in completing them accurately and efficiently
Fluent English, both written and spoken.
Knowledge of Italian Collective Labour Agreements (CCNL), particularly the Commerce & Services (Commercio) and Footwear Industry (Calzaturiero) sectors.
Basic knowledge of Italian Labour Law and employment regulations.
Experience working with HRIS systems, preferably Workday.
Strong understanding of HR administration processes and data management.
Ability to work effectively with external payroll providers and labour consultants.
Excellent attention to detail and a high level of accuracy when handling employee and payroll-related information.
Strong communication and interpersonal skills, oral and written
Confident team player with the ability to work autonomously

Full description

Job Title: HR Administrator Department: Human Resources

Reporting to: Senior Manager, HR Operations / HR Director SC & EMEA Retail

Role Purpose:

To provide professional and proactive HR administrative support across the EMEA HR function for JC Supply Chain HQ, JC Switzerland, CFI, Sicla, Milan Showroom and Retail, for Italy and Switzerland.

Main responsabilities:

Manages monthly and quarterly auditing ensuring consistency, compliance and governance
Provides the reporting and analysis (MK and JC Discount reporting)
Tracks Sickness and absence for the business providing reporting when necessary
Team KPI monitoring and reporting on workday help
Manages Egencia Queries
Supports with data entry to support budget administration and also ad hoc administration for systems and annual reporting like Gender Pay Gap
Complete all HR administration as directed by Senior Manager HR Ops
Make sure trackers are up to date and changes reflective in workday
Manages the job postings across the relevant sites
Responsibility of ensuring global trackers and org charts are updated
Responsible for the creation, maintenance and archiving of employee files
Coordinates timesheet checks for all Retail, Supply Chain and Factories employees on a monthly basis
Provides the HR team with key reports
Ensure workday help queries are managed, and queries are responded to in line with the current SLAs
Ensure filing system is maintained
Maintain regular liaison with payroll providers and external labour consultants to ensure the accuracy and timeliness of payroll inputs, processing, and related employee data flows.
Manage all employee leave administration, including maternity leave, parental leave, statutory leave, disability leave, and other legally required absences, ensuring compliance with local regulations.
Ensure the continuous and accurate maintenance of employee records in Workday, including personal, employment, organizational, and compensation data.
Monitor and ensure adherence to deadlines for all HR processes and company procedures, including annual compensation review cycles, merit increase processes, and performance review activities.
Ensure Workday records and employee communications are aligned with legislative and regulatory updates, supporting the implementation of changes required by local employment laws and company policies.
Partner with internal stakeholders to guarantee data accuracy and compliance across all employee lifecycle processes.

Experience Required:

Graduate calibre

HR Administrator

Compensation

Not disclosed

Location

Milan

Work setup

Not specified

Seniority

Not specified

Employment

Full time

Experience

Not specified

Must have

Graduate calibre
Preferably working towards CIPD accreditation
Previous experience in an administrative role is essential
Highly competent user of MS Office packages, particularly Word, Excel, Outlook and PowerPoint
Strong organisational skills with the ability to multi-task and prioritise
The ability to work well under pressure and to meet deadlines within a fast-paced environment
Take ownership of tasks and takes pride in completing them accurately and efficiently
Fluent English, both written and spoken.
Knowledge of Italian Collective Labour Agreements (CCNL), particularly the Commerce & Services (Commercio) and Footwear Industry (Calzaturiero) sectors.
Basic knowledge of Italian Labour Law and employment regulations.
Experience working with HRIS systems, preferably Workday.
Strong understanding of HR administration processes and data management.
Ability to work effectively with external payroll providers and labour consultants.
Excellent attention to detail and a high level of accuracy when handling employee and payroll-related information.
Strong communication and interpersonal skills, oral and written
Confident team player with the ability to work autonomously

Full description

Job Title: HR Administrator Department: Human Resources

Reporting to: Senior Manager, HR Operations / HR Director SC & EMEA Retail

Role Purpose:

To provide professional and proactive HR administrative support across the EMEA HR function for JC Supply Chain HQ, JC Switzerland, CFI, Sicla, Milan Showroom and Retail, for Italy and Switzerland.

Main responsabilities:

Manages monthly and quarterly auditing ensuring consistency, compliance and governance
Provides the reporting and analysis (MK and JC Discount reporting)
Tracks Sickness and absence for the business providing reporting when necessary
Team KPI monitoring and reporting on workday help
Manages Egencia Queries
Supports with data entry to support budget administration and also ad hoc administration for systems and annual reporting like Gender Pay Gap
Complete all HR administration as directed by Senior Manager HR Ops
Make sure trackers are up to date and changes reflective in workday
Manages the job postings across the relevant sites
Responsibility of ensuring global trackers and org charts are updated
Responsible for the creation, maintenance and archiving of employee files
Coordinates timesheet checks for all Retail, Supply Chain and Factories employees on a monthly basis
Provides the HR team with key reports
Ensure workday help queries are managed, and queries are responded to in line with the current SLAs
Ensure filing system is maintained
Maintain regular liaison with payroll providers and external labour consultants to ensure the accuracy and timeliness of payroll inputs, processing, and related employee data flows.
Manage all employee leave administration, including maternity leave, parental leave, statutory leave, disability leave, and other legally required absences, ensuring compliance with local regulations.
Ensure the continuous and accurate maintenance of employee records in Workday, including personal, employment, organizational, and compensation data.
Monitor and ensure adherence to deadlines for all HR processes and company procedures, including annual compensation review cycles, merit increase processes, and performance review activities.
Ensure Workday records and employee communications are aligned with legislative and regulatory updates, supporting the implementation of changes required by local employment laws and company policies.
Partner with internal stakeholders to guarantee data accuracy and compliance across all employee lifecycle processes.

Experience Required:

Graduate calibre