HUMAN RESOURCE COORDINATOR

Universal Ingredients -Innovative Plant-Based Solutions for Global Industries

Universal Ingredients is a global supplier of high-quality, plant-based specialty ingredients for human and pet consumption. With thousands of products and global sourcing capabilities, we provide customized, value-added solutions – including fruit and vegetable juices and concentrates, dehydrated ingredients, botanical extracts, flavors, and beverage systems – for food and beverage manufacturers worldwide.

Our advanced production capabilities, including aseptic beverage processing and flexible packaging solutions, enable safe, shelf-stable products with no preservatives. At the heart of our innovation is our Application Capabilities Lab, where food science experts collaborate with customers to develop market-ready solutions through product development, flavor analysis, sensory testing, and commercialization support.

Driven by innovation, sustainability, and partnership, Universal Ingredients helps customers stay ahead of evolving consumer preferences while delivering consistent quality, functionality, and performance across global markets.

Job Description For: HR COORDINATOR

Division/Department: Administration/ Human Resources

Location: Grandview, WA

Job Title: HR Coordinator

Reports To: Human Resource Generalist

• Type of Position: Full-Time, Hourly
• Competitive benefit package
• Annual wage review based on individual performance.
• Company sponsored bonus package dependent upon individual & company performance.

GENERAL DESCRIPTION

The primary responsibility of the Human Resources Coordinator will be to lead, direct, develop, and manage the recruitment and onboarding process. The Human Resources Coordinator will support the Human Resources Department with the day-to-day administrative task by conducting orientations, monitoring trainings, attendance records, scheduling meetings, and appointments, maintaining employee records and information up to date. In this position you will perform duties of a highly confidential nature that require discretion and judgment, as well as a broad and comprehensive knowledge of the company’s policies and operations. May serve as a back up for the HR/Payroll Specialist.

KEY RESPONSIBILITIES

• Establishes and leads the standard recruiting and hiring practices and procedures by working with supervisors for job postings, screening and interviewing potential candidates. To include both phone and in-person interviewing. Serve as primary contact to candidates.
• Initiating drug screens, perform onboarding, and reviewing all new hire paperwork for accuracy and completion.
• Identify and utilize all available sourcing techniques to meet the facilities staffing needs. This will include, but is not limited to, social media, print, job fairs, networking, and employee referrals.
• Gather, process, verify and maintain employee files throughout the department from pre-employment to post termination as requested.
• Coordinates and assist with the Human Resources training programs. Provides necessary education and materials to managers and employees by assigning monthly training and standardizing reports to properly monitor course completion. Delivers hand out material, tracks evaluation forms, creates visual aids, and prepares presentations when necessary.
• Maintains and monitors the attendance hotline for proper timecard coding and attendance point tracking. Communicates with supervisors when employees have reached corresponding attendance points that require the issuance of a disciplinary action.
• Provides departmental support by answering phones; fax, photocopy, entering data, formatting, printing information, organizing work, maintaining supplies, and relaying messages.
• Participates in various HR workflows by compiling, filing, and distributing appropriate electronic and physical paperwork.
• Ensures all up-to-date legal postings are placed in a designated area within established timeframes.
• Handles incoming and outgoing mail distribution.
• Addresses issues and questions regarding payroll from employees and supervisors.
• Processes payroll changes and updates including, but not limited to hours worked, new hire details, position transfers, and salary updates.
• Maintain knowledge of applicable wage and hour and employment laws at the federal, state, and local levels.
• Provides first-class customer service and support to employees, visitors, and customers.
• Responsible for coordinating and scheduling meetings, events, employee lunches, interviews, etc.
• Handles other duties and special projects as assigned.

WORK EXPERIENCE & PERSONAL SKILL REQUIREMENTS

• Proficient in using Microsoft Office (word, excel, outlook).
• Effective decision-making and problem-solving skills to ensure consistency with standards, practices, policies, procedures, regulations and/or laws.
• Exceptional attention to detail and a high degree of accuracy.
• Excellent time management skills with the ability to prioritize and get things done in a timely manner while treating others and themselves with respect and dignity.
• Follow through with projects from start to completion
• Ability to work independently and cooperatively as a team.
• Excellent communication skills, both verbal and written.
• Must have the ability to stay focused in an extremely active/open office environment.
• Reliable and must be willing to work occasional weekends/holidays as required.
• Bilingual (English/Spanish) a plus.

EDUCATION/MINIMUM REQUIREMENTS

• Minimum of two years of related HR experience
• Associate degree in Human Resources, Business Administration, or related field (preferred)
• Previous responsibility with onboarding and recruitment a plus.
• Experience with HRIS systems.

Equal Opportunity Employer. All employees are subject to pre-employment drug testing.