Human Resources Administrator II

Intellisense Systems, Inc. is a privately held, Southern California-based technology innovator with a proven track record of developing and deploying innovative products that successfully operate in the most extreme environments. We solve tough, mission-critical challenges for our customers in the aerospace, defense, and commercial markets, delivering the full data continuum from sensing and embedded processing to video integration, displays, and data/video recording and storage for airborne and ground vehicle platforms. Our portfolio also includes environmental and maritime sensing and smart power management systems, engineered to the highest levels of safety certification and built with embedded cybersecurity and advanced encryption capabilities.

The Human Resources Administrator II owns the Company’s 401(k) compliance calendar and annual audit package, recurring regulatory filings and compliance recordkeeping, tracks training and reports completion, maintains the Affirmative Action Plan, researches and drafts policies and procedures for review and approval, performs job analysis and maintains the job description library, and oversees the accuracy and timeliness of transactional work performed. While assuring accuracy, compliance, and confidentiality, the position also organizes, processes, verifies, and maintains personnel documentation including staffing, training, and classification records. The position also serves as the department’s designated talent acquisition surge capacity, cross-trained in sourcing and initial candidate screening, and shifts into recruiting support when hiring volume is heavy before returning to core human resources work as volume lightens.

Location: Torrance, CA (Onsite)

Primary Expectations/Responsibilities:Compliance & Regulatory

• Retirement Plan Compliance Calendar: Own the recurring 401(k) compliance calendar. Compile and verify data for ADP/ACP, top-heavy, and coverage testing; assemble the annual audit package for the independent plan auditor; support Form 5500 and summary annual report preparation with the third-party administrator; and track issuance of required participant notices including safe harbor, QDIA, fee disclosures under 404(a)(5) and 408(b)(2), and blackout notices. Escalate testing failures and late deposits immediately to the HR Generalist and Vice President of Human Resources.
• Audit Support: Compile, verify, and reconcile data for the annual 401(k), and Workers’ Compensation audits, and for DCAA, OFCCP, CMMC, and I-9 audits. Serve as the data point of contact for auditors.
• Training Records: Track and report completion of required training, including SB 1343 harassment prevention, safety, business ethics and conduct, and export-control awareness. Escalate delinquencies to management.
• Prepare and file the EEO-1 report, VETS-4212, California Pay Data Reporting, and OSHA 300/300A within statutory deadlines. Submit to the HR Generalist or above for review prior to filing.