Human Resources Coordinator

DESCRIPTION:

The Minnesota Judicial Branch (MJB) is committed to providing fair and equal access to justice. If you share this same commitment, desire a meaningful career serving the public, and want the opportunity to make a difference for your community, consider a career with us!

The Human Resources and Development Division within the Minnesota Judicial Center of the Minnesota Judicial Branch, has an opening for a full-time Human Resources Coordinator.

The Human Resources Coordinator supports HR services for Minnesota Judicial Center (MJC) and the State Court Administrator’s Office (SCAO) employees. Included are employees, managers, judicial officers, and executives, by overseeing processes such as performance evaluations, leave management, payroll compliance, unemployment, workers compensation, and ensuring adherence to federal, state, and local laws. This position requires balancing and prioritizing a workload of tasks related to areas of HR listed above, while maintaining accuracy, timeliness, and confidentiality in the handling of all data. The HR Coordinator also supports HR strategies at the statewide level, contributing efficient service delivery and ensuring compliance with organizational policies through statewide collaboration and project workgroups.

EXAMPLES OF JOB DUTIES:

The following are the primary duties expected for this position:

• Leave Management:

Support the employee leave administration process, including processing requests for various types of leave (e.g., medical leave, sick leave, and personal leave). Ensure all leave requests are compliant with MJB policy, and state and federal laws. Track and maintain accurate records of leave usage and communicate with employees regarding their leave entitlements. Partner with payroll as needed to ensure proper compensation. Review time sheets for compliance with HR policies, state and federal laws.

• Transaction Entry:

Process personnel transactions for employees, supervisors, managers, judicial officers, and directors in multiple electronic systems. Examples of common transactions include but are not limited to: compensation changes, leave codes on timecards, letters and memos to employees, run/audit of reports, employment verifications, personnel records filing, process invoices, etc.

• Performance Management:

Coordinate performance review/evaluation process. Provide information to employees and supervisors about evaluation process. Review and monitor performance evaluations to ensure that content and performance ratings is consistent with overall standards and pay rate changes. Facilitate trainings and information sessions related to performance management.

• Employee Relations:

Act as the first point of contact for manager and employee concerns. Assist in gathering and/or reviewing documents and taking notes related to employee issues. Review and interpret policy language to assist employees and supervisors. Consult with HR Manager on complex employee relations issues.

• Worker’s Compensation and Unemployment Insurance:

Initiate contact with managers and employees when a workplace incident/accident happens. Communicate between parties during the worker’s compensation process. Parties may include employee, worker’s compensation vendor, supervisor, Human Resources, and the Legal Counsel Division. Occasionally provide ergonomic assessments of employees’ office space. Gather, review, and file documents for claims processing or unemployment hearings.

QUALIFICATIONS:

Minimum Qualifications:

• Bachelor’s degree from an accredited post-secondary educational institution or university in human resources or related field.

OR

• May substitute an associate’s degree in related field, plus two (2) years of professional experience in human resources or related setting.

OR

• May substitue a highschool diploma or equivalent, plus six(6) years of professional experience in human resources or related setting.

Preferred Qualifications:

• Master’s degree in human resources, public administration, industrial/organizational psychology, or similar field.
• 3+ years of professional experience in human resources or related field.
• Experience administering complex employee leaves such as FMLA, Minnesota Paid Leave, etc.
• Familiarity working in a state court system a plus.

Knowledge, Skills, and Abilities That Will Be Considered:

• Knowledge of principles and practices of human resources management.
• Ability to analyze and resolve personnel management problems within the scope of delegated authority.
• Ability to develop and maintain effective working relationships with administrators, supervisors, employees and employee representatives.
• Ability to develop and implement personnel practices consistent with established policies.
• Ability to maintain confidentiality.
• Ability to communicate effectively, both orally and in writing.

SALARY: The expected starting salary range is $29.42 - $37.55 per hour. The full salary range for this position is $29.42 - $45.67 per hour. This position is non-exempt under the Fair Labor Standards Act and is eligible for State of MN employee benefits.

SUPPLEMENTAL INFORMATION:

Position Logistics:

This position is classified as a Human Resources and Development Coordinator and will work normal business hours, Monday-Friday. The position is an unrepresented, permanent assignment. This position is a hybrid position; work will be conducted at the Minnesota Judicial Center and remotely from a home office in Minnesota. Training will be conducted in person at the MN Judicial Center in St. Paul, MN and remotely. This position requires the ability to sit and wear a headset for the majority of the day, on occasion move up to 25 pounds, and based on daily work assignment, perform a significant amount of data entry.

TO APPLY: Complete and submit your online application with resume and cover letter attached by November1st, 2026 at 11:59 p.m. Employment offers may be rescinded if the required criminal background check identifies job related convictions.