ecolab
IT Operations & Procurement Coordinator - 6 Months Fixed Term
- Compensation
- Not disclosed
- Location
- CAN - Alberta - Calgary
- Work setup
- Hybrid
- Seniority
- Not specified
- Employment
- Contract
- Experience
- 1+ years
- Category
- Operations
- Posted
Skills
Must have
- 1–2 years of experience in IT operations, IT procurement, technical coordination, or a similar environment.
- Hands-on experience using an ERP system for purchasing, procurement, inventory, receiving, or related business transactions.
- Experience working with purchase requisitions, purchase orders, vendor quotations, or purchasing workflows.
- Working knowledge of common IT hardware, including laptops, desktops, monitors, docks, peripherals, and basic networking equipment.
- Working knowledge of Microsoft Excel and Microsoft 365, including maintaining accurate operational or inventory trackers.
- Experience organizing multiple orders, requests, and project activities while maintaining accurate records.
- Experience communicating with vendors and internal business stakeholders.
Nice to have
- Post-secondary education in an information technology or technology program, or in a business or supply chain program with significant information technology exposure.
- Experience using NetSuite for requisitions, purchase orders, receiving, vendor records, inventory, or financial workflows.
- Experience supporting an internal IT department.
- Experience with IT asset or inventory management.
- Experience supporting technology-related projects.
- Experience working with IT hardware vendors, distributors, or resellers.
- Familiarity with IT asset management or Information Technology Infrastructure Library (ITIL) concepts.
- Experience with project tracking tools.
Full description
Join CoolIT, an Ecolab Company, a global leader in Direct Liquid Cooling technology for data centers, supercomputers, and high-performance computing environments.
CoolIT is seeking an IT Operations & Procurement Coordinator for a six-month full-time contract supporting day-to-day IT operations, technology procurement, equipment coordination, and IT project activities.
You will manage purchasing and equipment workflows from requirements and vendor quotations through requisitions, purchase orders, receiving, inventory tracking, and deployment. You will partner with IT, Finance, business stakeholders, and external vendors.
This early-career opportunity is well suited to someone with hands-on enterprise resource planning (ERP) experience and 1–2 years of relevant experience in IT operations, technology procurement, technical coordination, or a related environment.
What’s in it For You
- Build practical experience across IT operations, procurement, inventory, and project coordination.
- Work across the full IT purchasing lifecycle and collaborate with IT, Finance, business stakeholders, and external vendors.
- Develop transferable ERP, purchasing, vendor management, and technology asset coordination skills.
- Contribute to infrastructure, site, office, and technology deployment projects during a focused six-month assignment.
- Gain Global Business Experience: Strengthen your IT operations and procurement experience while working within a global organization.
What You Will Do
- Support the purchase of laptops, workstations, monitors, peripherals, networking equipment, software, and other IT products and services.
- Obtain and compare vendor quotations, pricing, availability, and lead times.
- Coordinate order confirmations, shipping, backorders, substitutions, and order status.
- Create and maintain purchase requisitions and supporting records in the ERP system.
- Assist with purchase orders, receipts, invoices, and related purchasing documentation.
- Track orders from request through delivery and identify delays, shortages, or discrepancies.
- Work with IT, Procurement, Finance, and vendors to resolve purchasing and receiving issues.
- Coordinate the receipt of IT hardware and project equipment.
- Validate deliveries against purchase orders and packing slips and record serial numbers and asset details.
- Maintain inventory, purchasing, equipment, and project trackers that connect purchases to projects, departments, cost centres, and assets.
- Coordinate equipment staging, storage, deployment, assignment, transfers, returns, and disposal activities.
- Support IT infrastructure, site, office, and technology deployment projects by coordinating requirements, delivery dates, dependencies, vendor schedules, installations, action items, and status updates.