IT Project Manager (Reserve list Exercise)

Vacancy Notice 2096

INTERPOL is the world’s largest international police organization, with 196 Member Countries. Created in 1923, it facilitates cross-border police co-operation, and supports and assists all organizations, authorities, and services whose mission is to prevent or combat international crime.

INTERPOL actively encourages applications from women and nationals of member countries that are currently unrepresented among our staff (please click on this link to access the list of countries). Candidates from these countries are particularly encouraged to apply.

INTERPOL’s recruitment process is merit-based hence all hiring decisions are made considering the applicant’s qualifications and the needs of the Organization.

Job Title: IT Project Manager (Reserve list Exercise)
Reporting To: Head of department, Project Management Competency Center
Location: Lyon
Type of contract: Fixed-term ContractAny kind of contract/Fixed-term/Shot-term
Duration (in months): Any duration
Grade: 5
Number of post: Reserve list exercice
Level of Security screening: Enhanced
Deadline for application: 22 November 2026

Conditions applying for all candidates

Only professional experience for which candidates can provide official proof of employment will be considered. Candidates could be requested to provide copies of such official documents prior to interviews/test.

• This selection exercise will be used to generate a reserve list of suitable candidates that may be used to address Organization's similar staffing needs in the future.

Tests/interviews in connection to this selection procedure will take place approximately 2/3 weeks after the deadline for applications. Applicants are kindly requested to plan their availability during this period accordingly, in case they are short-listed.

​Selected candidates will be expected to report for duty approximately two to three months after receiving an offer of employment at the latest.

SUMMARY OF THE ASSIGNED DUTIES, INCLUDING GOALS AND OBJECTIVES OF THE POST

As part of the General Secretariat of INTERPOL, the world’s largest international police Organization, the Information and Communication Technology (ICT) Executive Directorate delivers trusted, secure, and innovative digital platforms and services that form the technological backbone of the Organization. ICT enables global police cooperation and supports INTERPOL’s strategic and operational objectives, ensuring that law enforcement agencies across member countries can collaborate effectively and securely.

The Information Technology (IT) Project Manager manages IT projects from initiation through Go-Live, transition and formal closure, achieving an optimum result compliant with Business requirements as regards scope, quality (including performance and security), time, cost and risk. The post holder coordinates the resources involved in the assigned projects, acts as the day-to-day counterpart of the Project Owner, maintains alignment with the approved business case and intended outcomes, and works within the methodology, tooling and governance standards set by the ICT Project Management Office. The post holder may, for a given project, assume the Scrum Master role for the delivery squad.

PRINCIPAL DUTIES AND ACTIVITIES

DUTY 1 - Coordinating and mobilizing the project teams

• Produce the initial project assessment: cost evaluation, technical feasibility, risk assessment and expected SLA. Prepares the Project Management Plan (project schedule, operating procedures, reporting mechanisms), and submits it for approval.

• Mobilize the contributors to the projects (business team, ICT teams and external partners) and ensure they share common objectives aligned with the project.

• Supervise and coordinate, within each project, all actions assigned to internal ICT teams, external consultants or contractors.

• Define the required skills profiles for the assigned project and support the recruitment or allocation of the resources concerned.

• Apply the delivery approach approved for the project—predictive, agile or hybrid—in accordance with ICT PMO standards and the needs, complexity and risk profile of the project.

DUTY 2 - Managing scope, budget, planning and risks

• Define and maintain the project plan, deliverables, budget and risk register, and keep the project baseline current.

• Maintain alignment between project deliverables, the approved business case and the intended business outcomes, monitor whether the project remains capable of delivering the expected value, and escalate material deviations to the Project Owner.

• Track deviations and lead the team in identifying remediation and optimization opportunities.

• Initiate the formal revision process as soon as a deviation from the approved plan is foreseen in terms of total budget, budget structure, team allocation, scope or timeline, with updated plan and budget built with the relevant support functions.

• Supervise all aspects of the execution phase, including the production of key project documentation and deliverables (including product documentation such as architecture, hardware and software).

• Act, where required, as Scrum Master for the delivery squad, facilitating the Scrum events, removing impediments and coaching the team in the Scrum framework.

DUTY 3 – Governance, Scrum ceremonies and reporting

• Organize and lead project-level governance (steering, checkpoint and stage-gate meetings) and, where acting as Scrum Master, facilitates the team-level Scrum events.

• Provide regular progress status reports, at the frequency required by the ICT PMO, to the hierarchy and to key project stakeholders (business owners, external sponsors, etc.).

• Provide the ICT PMO and the Project Owner with all information necessary to measure progress, impact and risk levels, and records project data in the corporate project management tool.

• Identify project stakeholders and maintain an appropriate engagement plan, ensuring that their information, consultation and decision-making needs are addressed throughout the project lifecycle.

• Coordinate business-readiness and change activities with the Project Owner and relevant functions, including impact and readiness assessments, communications, training and adoption monitoring.

• Manage escalation and presents options, seeking methodological support from a Senior IT Project Manager or from direct manager when required.

DUTY 4 - Security, data protection and compliance

• Plan, coordinate and track the integration of security requirements by design and by default throughout the project lifecycle, including their verification during acceptance testing, in liaison with the responsible technical and assurance functions.

• Coordinate and track the activities required to demonstrate that data collected, protected and used within the project complies with the Organization's data-protection and information-security framework, and escalate identified gaps to the competent authority and the Project Owner.

• Coordinate the mandatory security, data-protection, architecture and operational assurance reviews, track the resulting actions, and ensure that the relevant authorities provide the required approvals or acceptances before Go-Live.

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DUTY 5 - Sourcing and vendor delivery

• Contribute to the procurement process when relevant, including bid evaluations and the presentation of results to the Procurement Committee.

• Responsible for the execution of the IT aspects of the contract with the selected bidder for the assigned project.

• Monitor supplier performance against contractual deliverables, service levels and quality expectations.

DUTY 6 – Transition to product

• Check that all pre-requisites and Go-Live criteria are met, and confirm that training materials, awareness sessions and support documentation are provided.

• Conduct the formal handover of the delivered product or service to the IT Product Manager and to IT Operations, with documented acceptance, and manage Hypercare to its defined exit criteria (duration, incident thresholds, service levels).

• Conduct formal project closure, including confirmation of acceptance, financial closure, archiving of project records, documentation of lessons learned, release of project resources, and transfer of outstanding actions and residual risks to the responsible owners.

• Communicate to the Business Owner any change to the planned running costs of the product or service for the Organization.

DUTY 7 - Methodology adoption and continuous improvement

• Apply project management and agile methodology, templates and tooling defined by the ICT PMO, and keep the project workspace complete and up to date.

• Contribute to the project management community of practice, sharing lessons learned and improvement proposals with the IT Project Management Competency Centre.

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Perform any other duties as required by the hierarchy.

QUALIFICATIONS, COMPETENCIES AND SKILLS

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Education and qualification required:

• Three-to-four years’ education at a university or other specialized higher education establishment, within the field of Information Technology or engineering.

Experience required:

• Experience of at least 3 years in the field of IT Project Management, ideally within an international environment and using Scrum methodology.

• Experience applying project management methodologies in agile, predictive or hybrid environments.

• Experience coordinating multidisciplinary stakeholders and managing project risks, schedules and deliverables.

languages:

• Fluency in English is required.

• Proficiency in another official working language of the Organization (Arabic, French or Spanish) would be an asset.

Abilities required:

• A relevant project management or agile certification (for example PMP, PRINCE2 Agile, PSM I or equivalent) and/or Scrum Master certification, would be an asset.

• Stakeholder management, negotiation and conflict-resolution skills.

• Ability to communicate technical matters to non-technical stakeholders.

• Proficiency with project portfolio, planning and collaboration tools.

• Understanding of cybersecurity, data protection, service transition and IT operations.

• Analytical judgement and ability to present options for management decisions. Ions.

• Strong communication skills, both in written and oral form (public speaking and delivery of presentations).

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As part of our commitment to transparency throughout our recruitment process, INTERPOL's Staff Manual Regulation 11.4: Age-limit, which states that:

'Officials of the Organization shall not normally be retained in service beyond the age of 65 years. The Secretary General may, in exceptional cases and in the interests of the Organization, extend this age limit, in which case he shall inform the official concerned sufficiently in advance.'

Given this Regulation and in case candidates reach the age of 65 during the potential duration of the appointment, should they be selected for the position and the process proceed to appointment, the employment period may be affected by this regulatory limit and may therefore not extend for the full standard contract duration as published in the vacancy notice.

We are sharing this information to ensure transparency at this stage of the process.