Legal Administrative Assistant - Corporate and Trusts & Estates

The Legal Administrative Assistant (LAA) provides administrative and practice support to attorneys in the Corporate and Trusts & Estates practice areas. This position is responsible for preparing and managing legal documents, coordinating client matters, maintaining attorney calendars, supporting billing and time-entry processes, and communicating professionally with clients and other business professionals. The LAA exercises sound judgment, maintains strict confidentiality, and uses technology and firm resources to provide efficient, accurate, and responsive support in a fast-paced professional environment.

Essential Duties and Responsibilities

• Create, edit, revise, proofread, and format legal documents, correspondence, and other materials.
• Assist with the preparation, organization, filing, and management of estate planning, probate, trust administration, business formation, corporate governance, and transactional documents.
• Open, maintain, organize, and close client and matter files in accordance with firm procedures.
• Produce accurate, high-quality work product in a timely manner while managing multiple assignments and competing priorities.
• Maintain attorneys' calendars; coordinate meetings, conference calls, appointments, and travel arrangements.
• Ensure timely and accurate entry of attorney time.
• Prepare, review, and distribute client bills and assist with billing-related inquiries.
• Communicate professionally with clients, fiduciaries, financial advisors, accountants, courts, vendors, and other third parties on behalf of attorneys.
• Assist with matter intake, engagement documentation, conflict-related processes, and other administrative requirements.
• Leverage available technology and firm resources to perform work efficiently and effectively.
• Maintain confidentiality of client, firm, and personnel information.
• Collaborate effectively with attorneys, paralegals, LAAs, and other business professionals to meet client needs and deadlines.
• Assist other attorneys and team members as needed and perform additional duties as assigned.
• Maintain regular, reliable, and predictable in-office attendance.