Legal Administrative Assistant
- Compensation
- Not disclosed
- Location
- Calgary, Alberta, Canada
- Work setup
- Onsite
- Seniority
- Middle
- Employment
- Full time
- Experience
- 3+ years
- Category
- Administration
- Posted
Must have
- 3+ years of experience as a Legal Assistant, preferably within a corporate or business law practice.
- Hold a Legal Administrative Assistant certificate or diploma or demonstrate an equivalent combination of education and relevant experience.
- Demonstrate strong knowledge of legal terminology, document production, file management and law firm administrative procedures.
- Use Microsoft Office, particularly Word and Outlook, with a high level of proficiency and accuracy. Knowing how to use styles and adjust formatting in Microsoft Word is essential.
- Manage multiple priorities, deadlines and competing requests while maintaining strong attention to detail.
- Communicate clearly and professionally with lawyers, clients, colleagues and internal teams.
- Exercise discretion, sound judgment and professionalism when handling confidential and sensitive information.
- Deliver responsive, solutions-focused, client service and anticipate the needs of assigned lawyers.
- Work independently, take initiative, and adapt effectively to changing priorities in a deadline-driven environment.
- Use document management, time entry, billing, contact management and expense reporting systems.
Full description
Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary, and Yellowknife, known for its practical, strategic approach to legal and business problems. The firm is recognized and respected by its peers in legal and business publications and was recently named one of BC’s Top Employers for 2026. Business in Vancouver has recognized Lawson Lundell LLP as the fastest growing law firm in Western Canada.
Lawson Lundell LLP is seeking a full-time, intermediate-level Corporate Commercial Legal Assistant to join our Corporate Department in Calgary. The ideal candidate is an enthusiastic, detail-oriented professional who takes initiative, works collaboratively and thrives in a fast-paced legal environment.
Regular working hours: Monday to Friday, 8:30 a.m. to 4:30 p.m.
Key Responsibilities
- Provide dedicated administrative support to three Lawyers.
- Draft, prepare, revise, proofread and process correspondence, memoranda, cover letters and legal documents in accordance with firm standards, including preparing blackline documents.
- Prepare closing books, including indexing and hyperlinking documents.
- Review and distribute incoming correspondence, including mail and faxes, and coordinate outgoing mail, courier and messenger services as required.
- Organize and file email correspondence in the appropriate client matters using the firm's document management system.
- Manage calendars, appointments, meetings, deadlines and other client-related activities for assigned lawyers.
- Coordinate travel arrangements and prepare travel expense reports.
- Maintain accurate contact information in the firm's InterAction database.
- Coordinate client meetings, including room bookings, catering and audiovisual requirements.
- Screen and direct incoming calls, respond to routine client inquiries and take messages as required.
- Enter and submit lawyer time entries in accordance with firm deadlines.
- Prepare expense reimbursements and disbursement requests.
- Prepare and revise prebills, coordinate client invoicing and assist with outstanding accounts in collaboration with the Accounting Department.
- Assist lawyers with new client and matter openings, including conflict checks, engagement letters, and maintaining electronic and physical files.
- Provide administrative support to other lawyers, legal assistants, and students as needed, including coverage during absences.
- Collaborate with colleagues and other departments to support efficient daily operations and contribute to a positive team environment.