Legal Executive Assistant

This is an opportunity to join Ascot Group - one of the world’s preeminent specialty risk underwriting organizations.

Operating through an ecosystem of interconnected global operating platforms, we’re bound by a common mission and purpose: One Ascot. Our greatest strength is a talented team who flourish in a collaborative, inclusive, and entrepreneurial culture, steeped in underwriting excellence, integrity, and a passion to find a better way, The Ascot Way.

The Ascot Way guides our people and our organization. Our underwriting platforms collaborate to find creative ways to deploy our capital in a true cross-product and cross-platform approach. These platforms work as one, deploying our capital creatively through our unique Fusion Model: Client Centric, Risk Centric, Technology Centric.

Built to be resilient, Ascot maximizes client financial security while delivering bespoke products and world class service — both pre- and post-claims. Ascot exists to solve for our clients’ brightest tomorrow, through agility, collaboration, resilience, and discipline.

Ascot is embedding artificial intelligence (AI) and automation across the organization to enhance decision making, efficiency, and quality of outcomes. In this role, you will be expected to work confidently alongside AI enabled tools, apply sound judgment when interpreting insights, and adapt as technology continues to evolve. We value curiosity, critical thinking, and a willingness to embrace change as part of how we work.

Responsibilities:

• Provide high-level administrative support to the Legal & Compliance leadership team and the Corporate Secretarial function, anticipating needs and ensuring priorities are addressed efficiently.
• Manage complex and frequently changing calendars, thoughtfully prioritizing meetings, deadlines, and commitments across multiple time zones.
• Coordinate domestic and international travel, including detailed itineraries, agendas, accommodations, and supporting materials.
• Prepare and process expense reports accurately and promptly.
• Support the Corporate Secretarial function with board, committee, and subsidiary board meetings, including scheduling, preparing and distributing meeting materials, logistics, and tracking follow-up actions.
• Prepare initial drafts of written resolutions, consents, and certificates for review, and maintain entity, director, and officer records for Ascot’s group entities.
• Coordinate management committee meetings.
• Prepare agendas, presentations, correspondence, briefing materials, and other documents to support meetings and executive communications.
• Track key legal, governance, and administrative initiatives, deliverables, decisions, and deadlines; follow up proactively to support timely completion.
• Manage assigned projects from inception through completion with a high degree of accuracy, organization, and accountability.