Legal Secretary

We are seeking to recruit an experienced Legal Secretary to join our Litigation, Insolvency & Restructuring team. The ideal candidate will provide comprehensive support to senior partners and other attorneys in the department. The successful candidate will be a proactive team player with a desire to work in a fast-paced environment where the delivery of high calibre professional service is essential.

The candidate should be able to think on their feet, show a high level of attention to detail and resourcefulness and have strong communication skills.

Duties and Responsibilities:

• Producing, formatting and finalising legal documents, including cross-referencing, proofreading, pagination and hyperlinking in accordance with Cayman court requirements;

• Drafting and preparing correspondence, pleadings and other court-related documentation;

• Compiling, managing and consolidating electronic and hard-copy hearing, trial and authorities bundles;

• Liaising with courts and external bodies on procedural matters, including filing documents via the court’s e-filing portal;

• Monitoring and managing court deadlines, filing requirements and associated fees to ensure compliance;

• Maintaining a strong working knowledge of Cayman Islands court rules, practice directions and litigation procedures;

• Supporting attorneys with billing processes, including time entry reviews, invoice preparation and assisting with accounts receivable follow-up;

• Transcribing dictations, meeting notes and court proceedings accurately and efficiently;

• Coordinating applications for visas, work permits, admissions (general and limited) and practising certificates;

• Managing diaries, arranging travel and accommodation, organising meetings, and preparing itineraries and marketing materials;

• Processing expense claims in accordance with firm policies;

• Coordinating conference calls, virtual hearings and internal/external meetings;

• Liaising with internal support teams (IT, finance, etc.) to support hearings and trials;

• Opening new matters and ensuring compliance with firm procedures, including conflict checks, AML/KYC requirements and engagement letter issuance;

• Ensuring documents are correctly filed, named and maintained within the document management system;

• Assisting with special projects and ad hoc tasks as required; and

• Providing team support and cover for other secretarial staff when necessary.

Requirements:

• A minimum of five years relevant and demonstrable litigation secretarial experience within a medium to large law firm is required;