Legal Secretary - Litigation

Hinshaw & Culbertson LLP is a national law firm with over 500 attorneys across the United States. Founded in 1934 and headquartered in Chicago, we provide sophisticated legal counsel to clients in highly regulated industries, including insurance, financial services, healthcare, and professional services. We also offer strategic business and transactional advice to a wide range of for-profit and nonprofit organizations, including government agencies and educational institutions. Learn more at hinshawlaw.com.

Position Summary:

The Miami office is looking for a bilingual, defense litigation secretary with at least 5 years of experience as a litigation secretary in a law firm and 2 years of experience in defense litigation with a primary focus on rideshare litigation. This individual will be responsible for providing excellent client/customer service and will support more than one attorney.

Responsibilities:

• Type, edit, e-File pleadings and compose correspondence, including letters, memoranda, and other documents.

• Heavy scheduling for depositions, hearings, CMEs, meetings, etc.

• Update and maintain databases (i.e., e-mail lists, I-Create information, and client matter lists).

• Interact with clients, visitors, and attorneys/staff from other Hinshaw offices.

• Open new files, check conflicts of interest, and maintain all client and general electronic files.

• Make appointments and travel arrangements; maintain calendar and deadline reminder system.

• Process vendor invoices for payment.

• Enter attorneys’ expenses.

• Maintain professional appearance and attitude; maintain good public relations and customer service with clients; maintain confidentiality of attorney-client relationship.

Qualifications:

• 5+ years of litigation experience as a legal secretary, with a background minimum of 2 years in defense litigation.

• Bi-lingual required (Spanish & English)

• Working knowledge and experience in e-filing in both state and federal court systems.

• Strong organizational skills with an exceptional attention to detail.

• Strong communication, interpersonal and customer service skills, and ability to interact effectively and professionally with management, staff, and external entities, including clients of the firm.

• Candidates must possess a minimum typing speed of 65 words per minute, be proficient in and have knowledge of relevant software applications (Excel, Word, PowerPoint, and Outlook).

• Must be able to maintain a high degree of confidentiality and consistently produce high-quality work product.