Marketing and Events Planner
- Compensation
- Not disclosed
- Location
- Tampa, FL, US
- Work setup
- Not specified
- Seniority
- Not specified
- Employment
- Contract
- Experience
- 2+ years
- Category
- Marketing
- Posted
Skills
Must have
- Strong organizational and project coordination skills.
- Exceptional attention to detail.
- Ability to manage multiple projects and deadlines simultaneously.
- Strong written and verbal communication skills.
- Excellent customer service and relationship-building abilities.
- Ability to work independently and collaboratively across departments.
- Strong problem-solving skills and the ability to escalate issues appropriately.
- Proficiency in Microsoft Office Suite.
- Experience with forms, spreadsheets, event registration platforms, project tracking tools, and related administrative systems preferred.
- Familiarity with AI-powered productivity, workflow, reporting, and content creation tools preferred.
- Ability to learn and adapt to new technologies and processes.
Full description
Marketing & Events Planner
Job Summary:
The Marketing & Events Planner supports the successful execution of company-sponsored events, trade shows, customer programs, meetings, incentive trips, and marketing initiatives. This role serves as the primary coordinator for attendee management, travel arrangements, registrations, event communications, logistics, and vendor coordination while also supporting broader marketing initiatives and departmental priorities throughout the year.
The Marketing & Events Planner works closely with the Director of Marketing, Marketing Manager, internal stakeholders, and external vendors to ensure events and marketing programs are executed professionally, efficiently, and within budget. This position requires exceptional organizational skills, attention to detail, customer service, and the ability to manage multiple projects simultaneously.
The ideal candidate is highly organized, process-oriented, and comfortable managing logistics while also supporting marketing campaigns, communications, promotional programs, and administrative marketing initiatives.
Essential Functions:
Event & Meeting Coordination
- Coordinate logistics for company-sponsored meetings, trade shows, customer events, incentive trips, sales meetings, and internal events.
- Maintain event timelines and project plans to ensure deadlines are met.
- Create and manage event registration forms, RSVP tools, attendee tracking lists, and reporting tools.
- Coordinate attendee communications before, during, and after events.
- Track registrations and follow up with attendees regarding required information.
- Manage attendee lists, rooming lists, seating assignments, name badges, event materials, and event documentation.
- Coordinate transportation, hotel accommodations, and travel-related communications for event attendees.
- Coordinate with approved sourcing partners, hotels, venues, transportation providers, vendors, and service partners to support event planning, logistics, contract administration, and customer hospitality initiatives.
- Manage room blocks, attendee reservation changes, and lodging-related communications.
- Prepare event schedules, attendee guides, event communications, and related materials.
- Assist with on-site event coordination and support as needed.
- Support sponsorship administration, tracking, communication, fulfillment activities, and customer hospitality initiatives.
- Gather event feedback and prepare post-event summaries and reports.
Customer Programs & Hospitality Events
- Coordinate customer-facing events, hospitality experiences, incentive trips, and sponsorship-related programs.
- Manage customer registrations, logistics, communications, and follow-up activities.