Marketing Assistant

Purpose
The Marketing Representative’s primary responsibility is to support the Environmental Science Marketing Communications team with the Agency billing process, financial reporting and analysis, as well as, the organization and preparation of copy claims. Additionally, the position’s responsibility is to support the entire Marketing Team with various projects and miscellaneous requests, ensuring a well organized and successful team.

Major Tasks and Responsibilities of Position

• Coordinate with the Head of Marketing Communications, the Marketing Communications Managers, Procurement, Finance and vendors/agencies in the development and implementation of efficient financial billing, payment and tracking processes.

• Issue Purchase Orders, process invoices and prepare payments through business systems. Monitor contracts, fees, estimates and invoices for consistency and compliance with terms and ensure proper approval authority is obtained for all financial commitments and payments.

• Prepare and develop monthly financial reports through SAP to maintain and track spending and budgets. Analyze variances and provide explanations to Marketing Communications Team.

• Work with the Head of Marketing Communications to develop and implement an effective internal review and approval process for all marketing materials within Copy Claims. Coordinate the routing process and ensure that all materials are reviewed / approved by Marketing, Legal, Technical and Regulatory in a timely manner.

• Provide support to the Chief Marketing Officer, as well as on various projects to the the Heads of Marketing of the Green, White and Consumer businesses, as well as, the Brand and Product Managers.

• Manage the ES NA Marketing SharePoint Site and coordinate content with internal partners in North America and Global counterparts.

• Administer the contract management process within the Marketing Department by incorporating agency and vendor contracts into the EFILIA database and monitoring termination dates to maintain accuracy of the database.

• Co-ordinate internal Marketing meetings, establish meeting minutes and documentation and maintain a list of action items to improve follow up and implementation.

• Build an effective and cooperative relationship with internal partners and vendors.

Qualifications

• 7 + years in office work experience & college degree preferred
• Experience in working with financial and budget reports in SAP, BW and Excel
• Excellent communication skills internally and externally
• 2+ years’ experience maintaining business systems (i.e. accounting or business software, budget planning tools, expense reports, etc.)
• Strong attention to detail and organization skills
• Strong team player with ability to multi-task, prioritize and network with many internal functions and external vendors
• Efficient in Microsoft software (including SharePoint)
• Efficient in SAP
• Able to work independently with minimal supervision

All your information will be kept confidential according to EEO guidelines.