Marketing Coordinator / Executive Assistant - 1660

Must have

1. - Hands-on executive administrative support or comparable corporate coordination experience.
2. - Calendar management, scheduling, and meeting coordination.
3. - Experience coordinating executive travel and expense reports.
4. - Proficiency with Microsoft Outlook and Slack.
5. - Ability to work onsite Tuesday, Wednesday, and Thursday in Los Angeles.
6. Responsibilities:
7. - Manage the CMO's calendar, meetings, travel arrangements, and expense reports.
8. - Coordinate meetings with senior executives, executive assistants, and external partners.
9. - Support marketing teams with scheduling, vendor coordination, and administrative activities.
10. - Assist with marketing campaigns, creative projects, and agency coordination when needed.
11. - Organize leadership meetings, all-hands meetings, and team events.
12. - Manage office supplies, catering, conference rooms, and facility requests.
13. - Coordinate IT requests, software licenses, and onboarding activities.
14. - Support executive presentations, communications, and meeting documentation.
15. - Assist other executives and teams with administrative requests as needed.
16. - Maintain confidentiality when handling sensitive executive and business information.
17. - Prior experience in executive administration, office coordination, marketing coordination, or similar corporate roles.
18. - Strong calendar management and organizational skills.
19. - Experience coordinating across multiple departments and external partners.
20. - Ability to manage changing priorities and handle unexpected requests.
21. - Comfortable working in a fast-paced environment with a lean team.
22. - Flexibility to occasionally support evening or weekend events.

Nice to have

1. - 1–4 years of relevant experience, the hiring manager's preferred range.
2. - Experience supporting a CMO, CEO, or other C-level executive.
3. - Experience in marketing, media, streaming, technology, or creative agencies.
4. - Exposure to marketing campaigns, creative briefs, or agency coordination.
5. - Experience with Google Docs, Google Drive, and Box.
6. - Experience supporting large organizations or startup-style teams.
7. - Experience coordinating large-scale meetings and corporate events.

Full description